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Multifunction Device Replacement and Services

Memphis, TennesseeTennessee, USADue Wednesday, October 14, 2026
Client
Memphis, Tennessee
RFP Number
EQU-20095
Posted
10/1/2026
Category
Computer Supplies, Accessories and other Equipments
Budget
Looking for Proposal
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The government authority in Memphis, TN needs a vendor to replace approximately 424 existing plain-paper multifunction devices and provide related services. The vendor must supply equipment that prints at 600 x 600 DPI, features auto image rotation, uses standard paper types and weights, and contains an internally mounted print controller. Only USA-based organizations are eligible to bid, and the vendor will perform the work offsite. Bidders must submit all questions by September 22, 2026, and send their digital proposals via email or online. The contract term is two years, and the buyer is seeking proposals to determine the budget.

Key solicitation details

AI-extracted from Questions and Answers No. 1 RFP 20271017-2.pdf. Confirm against the original documents before bidding.

Shelby County Government is soliciting proposals to provide multifunction device (MFD) replacement and services to replace approximately 424 existing plain-paper multifunction devices. Onshore US organizations are eligible to submit proposals for these equipment and peripheral solutions.

Issued by
Shelby County Government
Questions due
September 22, 2026
How to submit
Digitally via Email or Online
Submission details
Include justification for 11x17 paper click billing and do not separate service calls and travel in cost proposals
Contract term
Initial term from contract execution through June 30, 2027, with two (2) additional one-year renewal options
Place of performance
Memphis, TN / Offsite

Scope of work

  • Replace approximately 424 existing plain-paper multi-function devices
  • Provide equipment printing at 600 x 600 DPI with internal print controllers
  • Provide consumable inventory including toner, developer, and waste toner boxes
  • Provide staples
  • Provide on-site technical representatives for repairs, maintenance, and training
  • Perform device de-installation, DoD data erasure, and removal within 5 working days of new setup
  • Provide relocation services for 5 to 10 devices annually
  • Provide digital connectivity, remote monitoring, and network enablement

Minimum qualifications

  • Onshore (USA Organization Only)

Documents to include with the bid

  • Cost proposal with itemized pricing breakdown
  • Proposal Response Sheet / Cover Sheet

Source and verification

Original source

Craxy AI summarizes this opportunity from the original listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.

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