Mailing System and Folder Inserter Lease, Maintenance, Service and Support Services
- Client
- Colorado
- RFP Number
- SW-120285
- Posted
- 10/2/2026
- Category
- Software, System and Application
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe buyer requires a complete mailing system and folder inserter lease, including equipment, installation, software, maintenance, service, support, and training. The vendor must deliver a reliable, efficient, and easy-to-use mailing and folder-inserter solution backed by responsive support services. Only onshore USA organizations are eligible to bid for this opportunity. The vendor will perform the required work offsite. Applicants may submit their proposals digitally through email or online. The buyer is currently looking for budget proposals, but the provided text does not specify submission deadlines, question dates, evaluation criteria, or the contract term.
Key solicitation details
AI-extracted from reno_county_mailing_system_rfp.docx. Confirm against the original documents before bidding.
Reno County is seeking proposals from qualified vendors to provide a complete postage mailing system and folder inserter. The contract includes equipment, installation, software, maintenance, service, support, and training. Proposals are open to onshore USA organizations.
- Issued by
- Reno County
- Issue Date
- 9/24/2026
- Proposals due
- 10/16/2026 @ 4:00 p.m.
- How to submit
- Electronic via Email or Online
- Submission details
- Submit electronically to [email protected] by the deadline
- Place of performance
- Offsite
How proposals are evaluated
| Compliance with requested specifications and functionality | |
| Total cost of ownership, including equipment, software, maintenance, service, and recurring fees | |
| Performance, capacity, reliability, and ease of use | |
| Service and support capabilities, including response time and local/regional support | |
| Training and implementation approach | |
| Vendor experience, qualifications, and references | |
| Contract terms, warranty, and delivery/implementation schedule |
Scope of work
- Postage Meter comparable to Quadient iX-9
- Conveyor Stacker compatible with the iX-9 stacker
- Dynamic Scale compatible with iX-9 dynamic scale
- Integrated or compatible 10 lb Scale
- Electronic Return Receipt tracking and Barcode Scanner
- All-in-one Touchscreen PC comparable to HP ProStudio 4 G1i
- Mailing and Shipping Software supporting up to 10,000 accounts
- Folder Inserter comparable to Quadient DS-77 iQ with accessories
Minimum qualifications
- Onshore (USA Organization Only)
- Local or regional service and support with prompt response times
- At least three references using comparable equipment and services (public-sector references preferred)
Documents to include with the bid
- Company name, address, primary contact, phone number, and email address
- Manufacturer and exact model number for each proposed component
- Explanation of how proposed equipment meets or exceeds specifications
- Lease options and terms, including end-of-term options
- Purchase price if available as an alternative
- Itemized breakdown of all one-time and recurring charges
- Maintenance coverage, preventive maintenance schedule, service response time, and exclusions
- Warranty information for all equipment
- Initial and ongoing training plan and estimated implementation timeline
- Pricing Schedule and Vendor Certification
Source and verification
Original sourceCraxy AI summarizes this opportunity from the original listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.
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