Guest Survey Service
- Client
- Costa Mesa, California
- RFP Number
- DRA-11771
- Posted
- 10/2/2026
- Category
- Data Research and Analytics
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe 32nd District Agricultural Association needs a qualified vendor to provide offsite guest survey services for the OC Fair & Event Center in Costa Mesa, California. The scope of work includes research planning and development, interim event surveys, and assigning a dedicated, expert account representative to serve as the primary point of contact for strategic guidance throughout the project. Eligible bidders must be onshore USA organizations licensed to do business in California and must maintain required permits, worker's compensation, and auto liability insurance. Bidders must submit questions by email to Kelly Vu at [email protected] no later than October 15, 2026. Bids must be submitted digitally by email to [email protected] via WeTransfer.com no later than Thursday, October 22, 2026, at 11:00 a.m.
Key solicitation details
AI-extracted from 2026_Guest_Survey_IFB_Final_for_Release.pdf. Confirm against the original documents before bidding.
The 32nd District Agricultural Association is soliciting bids for guest survey services for the OC Fair & Event Center. Services include survey development, implementation, data collection, analysis, and reporting for annual and interim events. Qualified responsible bidders offering the lowest cost are eligible to bid.
- Issued by
- 32nd District Agricultural Association
- IFB Released
- Thursday, October 1, 2026
- Questions due via email
- Thursday, October 15, 2026, 5:00 p.m.
- Answers sent to all bidders via email
- Monday, October 19, 2026
- Proposal Deadline
- Thursday, October 22, 2026, 11:00 a.m.
- Bid Opening
- Thursday, October 22, 2026, 11:00 a.m.
- Post/mail Notice of Proposed Award
- Monday, October 26, 2026
- OCFEC Board of Directors Approval
- Thursday, November 19, 2026
- Proposed Contract Commences
- Friday, January 1, 2026
- How to submit
- Electronic via email
- Submission details
- Submit one PDF copy and one Microsoft Word copy of the entire proposal by email to [email protected] via wetransfer.com no later than Thursday, October 22, 2026, 11:00 a.m.
- Contract term
- January 1, 2027 through December 31, 2028, with three (3) one (1)-year options
- Place of performance
- Offsite / OC Fair & Event Center, 88 Fair Drive, Costa Mesa, California 92626
- Insurance and bonding
- Commercial General Liability, Motor Vehicle Liability ($1,000,000 limit), and Workers Compensation insurance required. Certificate of Insurance due within 15 days of contract award.
How proposals are evaluated
| Lowest Cost |
Scope of work
- Develop, design, program, and maintain an online quantitative survey in English and Spanish
- Assign a qualified account representative as primary point of contact
- Administer survey hosting, deployment, monitoring, and ongoing management
- Conduct quality assurance testing prior to launch across browsers and devices
- Deliver daily reports during the OC Fair including topline reports, infographics, and customized reports
- Prepare and deliver a comprehensive final report with key findings and recommendations
- Provide complete survey dataset and supporting documentation
- Provide optional interim event survey development and administration
Minimum qualifications
- Primary bidder must possess a valid business license
- Maintain applicable licenses or certificates with the State of California
- Ability to meet Workers Compensation, Commercial General Liability, and Motor Vehicle insurance requirements
- Minimum of three satisfactory client references for similar guest surveying or research services for large-scale fairs or venues
- Assign a qualified account representative with demonstrated expertise in survey research methodology
- Primary bidder must be solely responsible for fulfilling the scope of work
Documents to include with the bid
- Attachment 1 Bidder/Contractor Status Form (with Corporate Resolution if applicable)
- Attachment 2 Technical Proposal
- Attachment 3 Financial Proposal Bid Form
- Attachment 4 Bidder and Subcontractor Performance Declaration GSPD-05-105
- Attachment 5 Darfur Contracting Act Certification
- Attachment 6 Iran Contracting Act Verification Form (if over $1,000,000)
- Attachment 7 DGS PD 843 DVBE Declaration (if applicable)
- Attachment 8 OSDS Small Business Certification (if applicable)
Source and verification
Original sourceCraxy AI summarizes this opportunity from the original listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.
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