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Cloud-Based Identity and Access Management and Automated Provisioning Solution

New YorkNew York, USADue Monday, October 19, 2026
Client
New York
RFP Number
SW-120357
Posted
10/3/2026
Category
Software, System and Application
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
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Description

AI Generated

The buyer needs a modern, cloud-based Identity and Access Management (IAM) and automated provisioning solution to manage the full digital account life cycle for students, instructional staff, and administrative personnel. The requested scope includes automated account lifecycle and directory synchronization integrating with Student Information Systems and HR databases, single sign-on capabilities, a self-service management portal, and comprehensive audit logging. Only onshore US organizations are eligible to bid, and the work will be performed offsite. Vendors must submit all questions no later than October 7, 2026.

Key solicitation details

AI-extracted from RFP Identity _ Access Management (IAM) and Automated Provisioning Solution.pdf. Confirm against the original documents before bidding.

The Newburgh Enlarged City School District is seeking proposals for a modern, cloud-based identity and access management (IAM) and automated provisioning solution. The solution will integrate primary source systems and target platforms to automate digital account lifecycles for 11,400 students and personnel. Eligible respondents must have at least five years of experience providing access solutions to school districts.

Issued by
Newburgh Enlarged City School District
Distribution of Requests for Proposal
October 2, 2026
Questions due
October 7, 2026
Responses to questions returned
October 13, 2026
Proposals due
October 19, 2026 @ 10:00 AM
Approval by the Board of Education (tentative)
October 27, 2026
Effective date of award (tentative)
October 28, 2026
How to submit
Sealed hard copy and electronic thumb drive
Submission details
Submit four (4) original copies and one (1) copy electronically on a thumb drive in a sealed package labeled with RFP title and organization name to Purchasing Agent, 124 Grand Street, Newburgh, NY 12550.
Contract term
Commence October 28, 2026 through June 30, 2027, with option to extend for up to 4 additional 1 year periods.
Place of performance
Offsite / Newburgh Enlarged City School District
Insurance and bonding
Workers Compensation ($1,000,000 Employer Liability); Comprehensive General Liability ($1,000,000 per occurrence, $2,000,000 aggregate); Professional Liability ($2,000,000 per claim, $4,000,000 aggregate).
Funding
Section 103 of the General Municipal Law, NYS Ed Law 2-d, FERPA, COPPA

How proposals are evaluated

Familiarity similar School Districts - Prior experience with school districts45%
Management and Qualifications30%
Cost of Services25%

Scope of work

  • Integrate with Student Information Systems and HR databases for real-time account lifecycle triggering
  • Automated provisioning across Active Directory, Entra ID, Google Workspace, and Microsoft 365
  • Role-Based Access Control business rules for automatic OU placements and license assignments
  • Customizable SSO launchpad supporting SAML 2.0, OIDC, OAuth 2.0, and credential vaulting
  • Integrated Multi-Factor Authentication with configurable conditional access policies
  • Self-service or delegated portal for password resets and temporary access requests
  • Comprehensive searchable audit logs tracking account creations, permission changes, and authentication events
  • Cloud-native SaaS platform requiring minimal on-premises footprint

Minimum qualifications

  • At least five (5) years' experience in providing access to school districts
  • List of five (5) references, with at least three (3) from public school districts in the State of New York
  • All necessary qualification, certifications, and/or licenses pursuant to Federal and State law and regulation

Documents to include with the bid

  • Management and Qualifications response (Part I)
  • Contract cost and pricing information (Part II)
  • Attachment B - Signature Page
  • Attachment C - Proposal Sheet
  • Attachment D - Insurance Requirements Certificate of Insurance
  • Attachment E - Non-Collusive Bidding/Proposal Certification
  • Attachment F - Proposer Warranties
  • Attachment G - Iran Divestment Act Compliance Rider and Certification
  • Attachment H - Sexual Harassment Certification
  • Signed addenda, if issued

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked

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