Ticketing System
- Client
- California
- RFP Number
- SW-120362
- Posted
- 10/3/2026
- Category
- Software, System and Application
- Budget
- Looking for Proposal
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe buyer requires a vendor to build and support a website and mobile ticketing system for a multi-venue and stage performing arts space. The requested scope includes handling assigned and general admission seating, series and subscriptions, tax-deductible donations, free tickets, digital scanning, concessions POS integration, marketing, back-end financial system integration, data exports, and 24/7 support. Eligible applicants are limited to onshore USA organizations, and the work will be performed offsite. Applicants must submit proposals digitally via email or online, though the solicitation does not provide specific deadlines, evaluation criteria, contract terms, or budget limits.
Key solicitation details
AI-extracted from Town_of_Mammoth_Lakes_Ticketing_RFP.pdf. Confirm against the original documents before bidding.
The Town of Mammoth Lakes is seeking proposals from qualified firms to build and support a ticketing system for the new Dave and Roma McCoy Arts and Cultural Center. The ticketing system will service a new performing arts facility under construction with an anticipated opening in Summer 2027. The contract will be awarded to the firm providing the proposal most advantageous to the Town and facility patrons.
- Issued by
- Town of Mammoth Lakes
- RFP Published
- 29 September 2026
- RFP Published on Town Website
- Monday, September 28, 2026
- Submittal Requirements Deadline
- 5:00PM on Friday, October 2, 2026
- RFP Proposals Due
- 16 October 2026
- RFP Deadline for submitting Proposals
- Friday October 16, 2026
- Town RFP review and evaluation
- Monday, October 19 – Friday, October 30, 2026
- Company presentations and interviews
- Monday, November 2 – Friday, November 13, 2026
- System operational, tested and available target date
- no later than April 30, 2027
- How to submit
- Submission details
- An electronic copy of the proposal shall be submitted via email to [email protected] no later than 5:00PM on Friday, October 2, 2026.
- Place of performance
- Town of Mammoth Lakes, CA
Scope of work
- Build and support a ticketing system for a multi-venue and stage performing arts space
- Provide options for assigned seating, general admission, series, subscriptions, and $0 tickets
- Accept tax-deductible donations to multiple entities in the same transaction
- Provide reports and exports for end-of-show accounting
- Provide a POS component or proven integration with Clover POS systems
- Deliver a website and mobile ticketing platform integrated with the McCoy Center website
- Integrate with back-end financial systems and credit card processing platforms
- Provide CRM functionality tracking audiences, marketing, permissions, and analytics
Minimum qualifications
- Qualified firm with proven experience delivering ticketing systems for performing arts centers and working with municipalities
Documents to include with the bid
- Letter of submission with contact details of representing person
- Background on firm and proven experience
- Narrative on products, services, approach, methodology, and delivery timelines
- Project Team identification, resumes, and estimated hours per person
- Preparation and development timeline for ticketing system
- At least three public and/or non-profit agency references for similar projects with online system access
- Schedule of Fees detailing all-inclusive costs
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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