FreeFree RFPs on Craxy AI — no subscription required

Ready to bid on this RFP?

Sign up free to generate a complete proposal draft instantly — Craxy AI reads the RFP, drafts every section, and matches your past work.

Add to pipeline

Comparative Analysis and Future-Ready Recommendations Service

Phoenix, ArizonaArizona, USADue Tuesday, October 20, 2026
Client
Phoenix, Arizona
RFP Number
DRA-11785
Posted
10/3/2026
Category
Data Research and Analytics
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The Paradise Valley Unified School District in Phoenix, Arizona, requests proposals for Request for Quotation 27-008Q to conduct a collaborative operational assessment of its information technology department. The buyer needs a vendor to perform a comparative analysis evaluating the district's IT organization, structure, staffing, functional coverage, and resource allocation against comparable districts, and to deliver future-ready recommendations. Eligible bidders are United States organizations capable of completing the work offsite. Bidders must submit proposals through the Bonfire portal by October 20, 2026, at 2:30 PM Arizona Time, and all questions must be submitted via Bonfire. Submissions must include a signed letter of intent, firm background, proposed approach, team qualifications, itemized cost proposal, completed acknowledgment page, and a certificate of insurance upon award. The buyer evaluates proposals based on firm qualifications and relevant experience, method of approach and deliverables, and the cost proposal. The contract term commences upon award and continues through project completion and deliverable acceptance, utilizing a firm fixed-cost structure with total value capped at $100,000.00.

Key solicitation details

AI-extracted from 1-RFQ No. 27-008Q -Information Technology Department Comparative Analysis and Future-Ready Recommendations.pdf. Confirm against the original documents before bidding.

Paradise Valley Unified School District is seeking written proposals from qualified partners to conduct a collaborative operational assessment comparing its IT department with peer districts. The engagement will deliver actionable recommendations and benchmarking to support the district's operational needs and strategic direction. Bidders must be USA organizations only, and the overall contract value is capped at $100,000.00.

Issued by
Paradise Valley Unified School District
Questions due
October 15, 2026
Quotations due
October 20, 2026 at 2:30 pm Arizona Time
How to submit
Electronic via the agency portal
Submission details
Submitted electronically via Bonfire at https://pvschools.bonfirehub.com/portal. Proposal must be a single PDF document up to 100 MB.
Contract term
Commences upon award and continues until project completion, not to exceed 1 year, with options to unilaterally extend 31 days or up to 36 months in 12-month increments.
Estimated value
Capped at $100,000.00
Place of performance
Offsite / Phoenix, Arizona
Insurance and bonding
Comprehensive General Liability of at least $1,000,000 per occurrence and $2,000,000 aggregate (deductible max $5,000); Worker's Compensation and Employer's Liability ($100,000 per accident); Automobile Liability; naming District as Additional Insured.
Funding
School District Procurement Rules; A.R.S. 38-511; ARS 35-392; ARS 23-214

How proposals are evaluated

Firm Qualifications and Relevant Experience
Method of Approach, Deliverables & Workplan
Cost Proposal

Scope of work

  • Collaboratively establish criteria and select peer school districts for benchmarking
  • Deliver a Current-State Assessment of PVUSD's IT organizational structure, staffing, and service-delivery model
  • Conduct Comparable District Benchmarking across peer organizations regarding structure, staffing, and resources
  • Identify findings, gaps, redundancies, material differences, and operational opportunities
  • Formulate Future-State Recommendations for organizational structure, roles, staffing, and capabilities
  • Develop a Prioritized Implementation Plan with timelines, estimated costs/savings, and dependencies
  • Provide a final written report, executive summary, supporting benchmark data, and present findings to leadership

Minimum qualifications

  • Must be an onshore USA organization only
  • Maintain in status all required federal, state, and local licenses and permits
  • Compliance with E-Verify program pursuant to ARS 23-214, Subsection A
  • Compliance with Export Administration Act per ARS 35-392

Documents to include with the bid

  • Completed Page 1 of Request for Quotation
  • Letter of Intent signed with summary of credentials
  • Firm Background highlighting operational assessment experience
  • Proposed Approach and Methodology
  • Team Qualifications and credentials of key staff
  • Total Cost Proposal with itemized pricing
  • Certificate of Insurance naming District as Additional Insured
  • Signed Acknowledgement page
  • Minimum of three references for similar services
  • Completed IRS Form W-9

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked

Personalized fit score

Sign up free to see how well this opportunity fits your company — based on your saved profile.

Sign up to see your fit score