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Detail Management System

New JerseyNew Jersey, USADue Wednesday, October 28, 2026
Client
New Jersey
RFP Number
SW-120441
Posted
10/7/2026
Category
Software, System and Application
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
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Description

AI Generated

The County of Essex, New Jersey requests competitive contract proposals for an off-duty detail management system for the Essex County Sheriff’s Office. The required system must operate on a secure online platform that manages scheduling, invoicing, and payment collection—including county administrative, motor vehicle, and officer fees—while assessing client credit risk, presenting a calendar for PC or mobile devices, and providing user interface screenshots for both county and client views. Vendors must perform all work offsite from their office premises. Only onshore United States organizations are eligible to bid. Bidders must submit one original and two single-sided copies of their proposal in a sealed envelope to the Old Cafeteria in the Hall of Records by October 28, 2026, at 11:00 AM. Written questions must be submitted via fax or email to the Office of Purchasing no later than 4:30 PM, eight business days prior to the submission deadline.

Key solicitation details

AI-extracted from 1.pdf. Confirm against the original documents before bidding.

The County of Essex is soliciting competitive contract proposals for an Officer Off-Duty Detail Management System for the Essex County Sheriff's Office. The vendor will administer off-duty officer details, including scheduling, invoicing, and collecting payments offsite. USA onshore organizations are eligible to bid.

Issued by
County of Essex
RFP Release
October 6, 2026
Questions due
no later than 4:30 PM at the end of business day, eight (8) business days prior to the proposal submission deadline
Proposals due
October 28, 2026 at 11:00 AM
How to submit
Sealed physical envelope or package by mail or delivery
Submission details
Submit one (1) original and two (2) copies in a sealed envelope clearly marked with Bid Number, Title, Date, and Opening Time. Delivered to Hall of Records, Room 335, 465 Dr. Martin Luther King Jr. Blvd., Newark, NJ 07102. No double-sided bid packets accepted.
Contract term
Twenty-Four (24) Months from Date of Award with a Twenty-Four (24) Month option to renew
Place of performance
Offsite (Vendor's office premises)
Insurance and bonding
Workers' Compensation Coverage (Statutory Requirements), General Liability and Automobile Liability with insurance companies rated not less than A- VIII in Best Insurance Key Rating Guide, with deductor/SIR not greater than $25,000. County listed as additional insured.

Scope of work

  • Officer off-duty detail management system for service, scheduling, invoicing, and collecting payments
  • Secure online platform enabling clients to request officers and officers to respond to requests
  • Calendar feature importable to PC or mobile devices for upcoming details
  • Clock-in and clock-out capability for officers using the system
  • System capability to assign details based on Sheriff's Office protocol without schedule conflicts
  • Daily off-duty detail notifications to departments via automated email or system portal
  • Credit risk determination for clients and client billing account configuration
  • Remittance of detail payments to the County of Essex for officer payment via County payroll

Minimum qualifications

  • Onshore (USA organization Only)
  • Demonstrated experience administering officer off-duty detail management systems
  • Ability to supply personnel to complete the work
  • Ability to accept and determine credit risk of clients
  • Ability to collect client payments in an effective, timely manner
  • Ability to remit payment to the County of Essex for details worked
  • All licenses necessary to perform duties in the State of New Jersey

Documents to include with the bid

  • Vendor Certification
  • Non-Collusion Affidavit Form
  • Stockholder Disclosure Certification Form
  • Hold Harmless Agreement
  • Statement of Certain Political Contributions
  • Applicant's Qualifications and Representations
  • Consent Of Insurance Coverage
  • Applicant/Proposer's Affidavit
  • Disclosure Statement
  • Affirmative Action Language Acknowledgement Form

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1 available fileDocuments checked

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