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Workforce Project Management Solution

ColoradoColorado, USADue Monday, October 19, 2026
Client
Colorado
RFP Number
SW-120507
Posted
10/8/2026
Category
Software, System and Application
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
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Description

AI Generated

The buyer requires a workforce project management solution to support 40 to 45 internal and up to 200 external team members offsite. The requested scope includes system integration with Zoho, Microsoft Office Suite, Teams, Zoom, WebEx, Dev Ops, and Power Automate, along with custom workflow building, data analytics dashboards, matrixed project tracking, and temporary guest user provisioning without extra fees. Additionally, the vendor must provide data encryption, AI privacy protections, migration of existing data from ClickUp and Asana, set-up consulting, initial live training, and ongoing user help desk support. Only onshore USA organizations are eligible to bid on this opportunity. Vendors must submit all questions regarding the solicitation no later than October 12, 2026. The buyer is currently looking for proposals to establish the project budget, but the provided text does not state the evaluation criteria, submission methods, or contract term.

Key solicitation details

AI-extracted from 27-007 Pgm Mgmt_final.docx. Confirm against the original documents before bidding.

The Colorado Community College System is implementing a division-wide project management software solution to support 40 to 45 internal users, at least 225 guest users, and 2 administrators. The procurement includes project management software, team training, and migration support. Responsible vendors offering acceptable quotes will be eligible for award based primarily on price.

Issued by
Colorado Community College System
Publication Date
October 7, 2026
Written inquiries due
October 12, 2026 at 5:00
Estimated State responses to inquiries
October 14, 2026
Quote Submission Deadline
October 19, 2026; noon
Desired Contract or Purchase Order start date
October 20, 2026
How to submit
email
Submission details
Submit quotes via email to [email protected] with subject line 'Quote submission from (Insert Respondent Name) CCCS DQ 27-001 Workforce project Management Solution'.
Contract term
Not to exceed four years, starting by October 20, 2026
Place of performance
Offsite / Data stored within the United States
Insurance and bonding
Certificate(s) of insurance evidencing coverage required by the State of Colorado Purchase Order Terms and Conditions prior to contract execution.

How proposals are evaluated

Price/costPrimary consideration
Demonstrated ability to meet requirements
Ability to support necessary transition
User-friendliness of the system

Scope of work

  • Project management software supporting internal and external team members
  • Integration with Zoho, Microsoft Office Suite, Teams, Zoom, WebEx, Dev Ops, and Power Automate
  • Encryption at rest, two-factor authentication, and AI privacy protections
  • Dashboards for progress and data analytics reporting
  • Team workspaces, forms, multiple assignees, and custom tagging on tasks
  • Migration of projects, tasks, forms, and documents from ClickUp and Asana
  • Initial live training and ongoing asynchronous support resources
  • Consulting support with infrastructure, project development, and set-up

Minimum qualifications

  • Minimum of 5 years experience with successful migration of projects from other platforms
  • Provide a minimum of 3 examples of project migrations
  • Data must be stored within the United States
  • Onshore (USA Organization Only)

Documents to include with the bid

  • Response Sheet
  • Separate pricing quote covering licensing, training, consulting/migration, implementation, and other costs
  • Narrative documentation demonstrating ability to meet Minimum Requirements and Scope of Work
  • Completed Vendor Accessibility Questionnaire
  • Completed W-9
  • SDVOSB certification issued through U.S. SBA (if applicable)
  • Proof of Good Standing with Colorado Secretary of State (after award)

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

2 available filesDocuments checked

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