FreeFree RFPs on Craxy AI — no subscription required

Ready to bid on this RFP?

Sign up free to generate a complete proposal draft instantly — Craxy AI reads the RFP, drafts every section, and matches your past work.

Add to pipeline

Website Design, Implementation, Migration, Hosting, and Maintenance Service using CMS

WashingtonWashington, USADue Friday, October 23, 2026
Client
Washington
RFP Number
WD-16324
Posted
10/8/2026
Category
Web Design and Development
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The buyer requires a vendor to provide design, implementation, migration, hosting, maintenance, and support services for a replacement public website and an employee intranet using a content management system. The vendor must deliver editor-friendly, responsive, and ADA-accessible components, set up publication workflows, configure robust site search functions, preserve URL structures, and manage redirects for roughly 120 existing vanity links. Additionally, the selected provider must train staff, support direct non-technical editing, maintain page version histories, and provide ongoing hosting and support services. Only USA-based organizations are eligible to apply, and the contracted work will be performed offsite. Applicants must submit their proposals digitally through email or online, though no specific budget limit is listed beyond requesting proposals. All questions regarding this opportunity must be submitted no later than October 14, 2026.

Key solicitation details

AI-extracted from City of Auburn Website and CMS Replacement RFP 2026.pdf. Confirm against the original documents before bidding.

The City of Auburn is seeking proposals for the design, implementation, migration, hosting, maintenance, and support of a replacement public website and employee intranet. The project serves a growing city of approximately 90,000 residents and replaces the current CivicLive platform. Eligibility is limited to onshore USA organizations with comparable municipal or public-sector CMS implementation experience.

Issued by
City of Auburn, WA
RFP Released
Oct. 8, 2026
Deadline to Submit Questions
Oct. 14 , 2026
Addendum Issued if Necessary
Oct. 16, 2016
Proposals Due
Oct. 23, 2026
Demonstrations or Interviews
Nov. 2 - 6 2026
Notice of Intent to Award
Nov . 12 , 2026
Contract Execution and Kickoff
By Dec. 2, 2026
Target Go Live
July 2027
How to submit
Electronic via DropBox link or email
Submission details
Submit one signed PDF proposal not exceeding 50 pages through DropBox link https://www.dropbox.com/request/pt1tvmrdniq29sbkpvaf or email [email protected] if the link does not work.
Contract term
5 years (Year 1 implementation/hosting and Years 2-5 annual subscription, hosting, maintenance, and support)
Place of performance
Offsite
Insurance and bonding
Satisfactory proof that the vendor has adequate ongoing insurance coverage for the work to be performed under the contract.

How proposals are evaluated

proposed CMS, design and functionality20
implementation schedule, migration and launch approach25
accessibility15
hosting, security and ongoing support15
comparable experience, team and references10
five-year cost15

Scope of work

  • Secure hosted Content Management System (CMS)
  • Design and configuration of public website and employee intranet
  • Content and digital asset migration for public and intranet sites
  • URL redirect mapping, implementation, and testing
  • Administrator and content-editor training
  • Ongoing technical support, maintenance, backup, and security management
  • 60-day post-launch stabilization period

Minimum qualifications

  • Onshore (USA Organization Only)
  • Demonstrated comparable municipal or public-sector CMS implementation experience
  • Ability to meet project timeline and support needs

Documents to include with the bid

  • Signed PDF proposal
  • Executive Summary
  • Company Profile
  • Three comparable municipal or public-sector references
  • Four to six relevant site examples
  • Project Team definition and personnel roles
  • Completed Section B requirements table
  • Implementation Plan
  • Ongoing Services proposal
  • Five-year Investment Proposal

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked

Personalized fit score

Sign up free to see how well this opportunity fits your company — based on your saved profile.

Sign up to see your fit score