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HCAI RFP for Offsite Consulting Cardiologist Services and Data Interpretation

Department of Health Care Access and InformationCalifornia, USADue Friday, November 27, 2026
Client
Department of Health Care Access and Information
Solicitation No.
26-27047
Posted
10/23/2026
Category
Staffing Services
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
—

Description

AI Generated

The California Department of Health Care Access and Information (HCAI) requires a consulting cardiologist to provide offsite consultation on the Society of Thoracic Surgeons Adult Cardiac Surgery Database, assist with medical record interpretations, and support agency staff within three days of a request. The selected consultant will also assist with chart auditors, provide clinical input for statistical modeling, and deliver annual instructional training on program data element definitions to the independent audit team. Eligible onshore US bidders must hold a current California Medical License in good standing, board certification in cardiology, and have at least three years of experience reviewing medical records and interpreting data. Proposers must submit all required application documents, including proof of insurance, digitally via email or online by November 27, 2026, at 5:00 p.m. PDT. Questions must be submitted by October 29, 2026. HCAI will evaluate proposals based on a 100-point maximum scale, equally weighting credentials and experience (50 points) alongside cost (50 points). Applicants must submit a Cost Worksheet (Attachment B1) for the budget assessment.

Key solicitation details

AI-extracted from 26-27047_RFP_Consulting_Cardiologist.pdf. Confirm against the original documents before bidding.

The Department of Health Care Access and Information seeks consulting cardiologist services to assist the California Cardiovascular Outcomes Reporting Program. The contractor will provide expert consultation on database data elements and interpret patient medical records. Bidders must hold a valid California medical license and relevant certifications.

Issued by
Department of Health Care Access and Information
RFP written questions due to HCAI
October 29, 2026, 5:00 p.m. PDT
HCAI written response to questions
November 2, 2026, 3:00 p.m. PDT
RFP Response Due Date
November 27, 2026, 5:00 p.m. PDT
Notice of Intent to Award
December 11, 2026, 5:00 p.m. PDT
How to submit
Email
Submission details
All proposals must be emailed to [email protected] by November 27, 2026, no later than 5:00 p.m. PDT.
Contract term
December 18, 2026, or upon approval, through December 17, 2029
Place of performance
Offsite
Insurance and bonding
Commercial General Liability no less than $1,000,000; Automobile Liability not less than $500,000; Professional Liability; Workers Compensation and Employers Liability Insurance.

How proposals are evaluated

Credentials and Experience Assessment Criteria50 points
Cost Assessment Criteria50 points

Scope of work

  • Provide consultation on STS ACSD and CCORP data elements and medical record interpretation within three days of request
  • Assess, interpret, and evaluate operative reports and medical records documentation submitted by hospitals and surgeons
  • Provide clinical perspective for outcomes statistical modeling development
  • Assist staff with questions from medical chart auditors and other cardiologists
  • Provide an annual focused instructional training session on CCORP data element definitions
  • Provide two annual 60-minute question and answer sessions with CCORP data abstractors
  • Provide input and edits on CCORP training materials
  • Provide virtual training via recorded video or live webinar

Minimum qualifications

  • Current California medical license in good standing
  • Board certification in Cardiology, Cardiovascular Disease, or Interventional Cardiology
  • Minimum of three years reviewing medical record documentation
  • Minimum of two years of experience with interpreting data elements from STS ACSD, NCDR, or relevant clinical registry
  • Minimum of two years of experience interpreting and clarifying common cardiac surgical procedures and clinical risk factors

Documents to include with the bid

  • Required Attachment Check List
  • Proposal/Proposer Certification Sheet
  • Bidder Declaration (GSPD-05-105)
  • Cost Worksheet
  • Commercially Useful Function Questionnaire
  • Payee Data Record (STD 204)
  • Contractor Certification Clauses
  • Darfur Contracting Act Vendor Certification
  • Documentation of Board Certification in Cardiology, Cardiovascular Disease, or Interventional Cardiology
  • Curriculum Vitae

Verify important details

Document check

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