What the buyer needs

AI summary

The Indian Health Service Fort Yuma Service Unit requires a contractor to refurbish three EVAPCO cooling tower cells (Model ESWB 9-34K12) at the Fort Yuma Health Center in Winterhaven, California. The contractor must supply all labor, supervision, tools, transportation, and materials to replace the fill media, fill supports, and eliminator assemblies, returning all affected cells to an operational condition. Bidders must demonstrate successful completion of at least three similar projects within the past five years and show experience in cooling tower refurbishment or repair. The contractor and its subcontractors must comply with all Fort Yuma Quechan Indian Tribe Tribal Employment Rights Office (TERO) requirements, obtain all necessary tribal permits and licenses prior to mobilization, and ensure personnel follow facility site access and safety procedures.

Scope of work

Furnish and install three complete fill media kits, one per cooling tower cell
Furnish and install twelve fill supports, four per cooling tower cell
Furnish and install three complete eliminator kits, one per cooling tower cell
Implement lockout/tagout and verify safe zero-energy conditions before work
Perform sequential replacement of components working on one cell at a time
Inspect completed installation and conduct visual and functional completion checks
Remove daily tools and work-generated debris leaving work areas clean
Demobilize personnel and equipment after final acceptance

Minimum qualifications

Demonstrated experience performing cooling tower refurbishment, repair, maintenance, or replacement services on HVAC heat rejection equipment
Demonstrated successful completion of at least 3 projects of similar scope within the previous 5 years
Documentation of prior experience performing HVAC/mechanical work in an occupied, operational healthcare or medical facility with 3 verifiable references
Qualified personnel for material/product selection and installation means and methods
Obtain valid Quechan Indian Tribe Tribal Permit and Tribal Business License prior to commencing work
Comply with Fort Yuma Quechan Indian Tribe TERO requirements

Documents to include with your response

Pre-Work Schedule and Sequencing Plan (CD-01)
Approved Infection Control Risk Assessment (ICRA) Permit/Plan (CD-02)
Copies of Quechan Tribal Permits, Tribal Business Licenses, registrations, approvals, and TERO documentation (CD-03)
Confirmation of completed facility access and safety requirements (CD-04)
Materials Submittal Package (CD-05)
Progress Status Updates (CD-06)
Completion Report (CD-07)
Before-and-After Photographic Documentation (CD-08)
Warranty Documentation (CD-09)
Final Closeout Package (CD-10)

How to submit

Instructions: Offerors must provide documentation demonstrating compliance with qualifications as part of their quotation.

Incumbent and award research

No incumbent history found for this requirement. The notice does not cite a current contract, and no earlier award from this buying office matches it.

Market context

Awards in the same category (Plumbing, Heating, and Air-Conditioning Contractors). This is not this requirement's award history.

Recent similar awards: Department of Health and Human Services, NAICS 238220, performed in CA

Vendor and award	Value	Ends
CALIFORNIA ENVIRONMENTAL SYSTEMS, INC.75H70323P00057 · HVAC MAINTENANCE SERVICES AND REPAIRS FOR THE SACRED OAKS HEALING CENTER, DAVIS, CALIFORNI	$64,927	Jul 23, 2026
SPRING FOUNTAIN STUDIOS LLC75H71226P00042 · FORT YUMA HEALTH CARE CENTER LOUVER REPLACEMENT	$40,000	Jun 30, 2026

Top vendors in this category: Department of Health and Human Services, NAICS 238220, since Oct 1, 2024

294 contract awards in this NAICS over the period.

1. CHENEGA ENTERPRISE SYSTEMS & SOLUTIONS, LLC$37.4M
2. CHAPPELLE MECHANICAL SERVICES LLC$5.8M
3. OLGOONIK GENERAL, LLC$4.4M
4. TATCO LLC$4.0M
5. REON INC$2.5M

Source: USAspending.gov federal award data (U.S. federal public data). A contract is called the incumbent only when the notice or its documents cite it by number.