About this opportunity
AI summaryThe buyer requires Chromebook refresh services for a district comprising 26 school sites serving approximately 18,000 K-12 students in Lee's Summit, Missouri. The scope entails supplying 11.6-inch HD display Chromebooks featuring an Intel N100 or newer processor, at least 4GB RAM, 32GB SSD/Flash storage, webcam, specified USB ports, and Google ChromeOS Management Licenses with an Auto Update Expiration date of June 2033 or later. Vendors are encouraged to submit separate bids for 4GB and 8GB models as well as touchscreen and non-touchscreen options. Only USA-based organizations are eligible to submit proposals, and the vendor must perform the work offsite at their own office premises. Interested vendors must submit all questions no later than November 9, 2026.
Buyer and opportunity details
- Client
- Lee's Summit R-7 School District
- Solicitation No.
- R-26/27-04
Scope of work
- Possible purchase of up to 21,500 new Chromebook devices
- Enrollment of Chromebooks into Google Admin console OUs, preferably using Zero-Touch Enrollment
- Divided shipments to different campuses throughout the District
- Provision of Google ChromeOS Management Licenses
- White Glove Service
- Asset tagging including barcode and serial number
- Provision of an inventory spreadsheet
- Standard manufacturer warranty and optional 4-year extended warranty with accidental damage protection
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| The firm's experience in providing similar services to school districts or governmental agencies of a comparable or larger size during past 5 years | 10pts |
| Key personnel assigned to the District's project and their experience | 10pts |
| Applicable resources offering quality assurances/quality control and adequacy of team/resources to complete within timeframe | 30pts |
| Project approach including schedule, detailed approach, familiarity, unique issues, and communications process | 20pts |
| Responsiveness, quality assurance, support and customer service of the manufacturer | 20pts |
| Cost | 10pts |
Minimum qualifications
- Must have at least three proven clients of similar size to the district
- Licensed to do business in the State of Missouri
Documents to include with your response
- Descriptive literature and configuration information for all equipment bid
- Operator instructions and technical specifications
- Personnel qualifications document listing employee name, qualifications, and years of experience/training
- Completed attributes and references
Key dates
- Issue Date
- 10/28/2026
- Questions Deadline
- 11/9/2026 12:00 PM (CT)
- Response Deadline
- 11/18/2026 02:00 PM (CT)
- Meet to review
- Week of November 23, 2026
- School Board
- December 17, 2026
- Notice to Proceed
- December 18, 2026
How to submit
- Method
- Electronic via the online procurement portal
- Instructions
- Proposals must be submitted electronically at https://lsr7ebid.ionwave.net. Submissions via email or fax machine will not be accepted.
Contract details
- Term
- At least one year from date of award
- Place of performance
- Lee's Summit, MO