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RFP opportunity

Cloud-Based Accessible Video Player Hosting Solution for Executive Office of Technology Services and Security

Submission deadlineNov 20, 2026See documents for time and submission instructions
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About this opportunity

AI summary

The Executive Office of Technology Services and Security (EOTSS) of the Commonwealth of Massachusetts is seeking proposals for a cloud-based accessible video player hosting solution. The system must support high accessibility standards, including screen reader compatibility, Windows High Contrast Mode, multiple audio and video files for American Sign Language (ASL) and audio descriptions, screen caption adjustments, braille display interaction, and variable playback speeds. Eligibility is limited to USA onshore organizations, and all personnel performing the work must be physically located within the United States. Work will be performed offsite. Questions regarding the procurement must be submitted no later than November 6, 2026. The agency expects bidders to submit proposals outlining their fixed-price total budget alongside required response forms.

Buyer and opportunity details

Client
Executive Office of Technology Services and Security

Scope of work

  • Cloud-based software as a service video player and hosting solution
  • User seats for up to 25 users
  • Keyboard operable controls and focus indicators
  • Screen reader and Braille display compatibility
  • Support for multiple languages, captions, transcripts, and audio descriptions
  • Picture-in-picture for separate ASL translator video
  • High-capacity storage of at least 7TB
  • Compatibility with Mass.gov CMS Drupal and Vimeo or YouTube

How proposals are evaluated

CriterionWeight / scoring
Fit to Requirements of the RFQNot specified
Price as provided in the Cost TableNot specified

Minimum qualifications

  • Restricted to Bidders on Statewide Contract ITS86
  • Compliance with Commonwealth Digital Accessibility Standards and WCAG 2.1 Level AA
  • Compliance with Enterprise Information Security Policies and Standards

Documents to include with your response

  • Form 1 – RFQ Response Form
  • Form 2 – Cloud Terms Table
  • Form 3 – Statement of Work Template
  • Form 4 – Risk Management Terms
  • OSD Business Reference Form
  • Unlocked, editable copy of relevant license agreement or subscription terms in MS Word format

Key dates

RFQ Posted
10/28/2026 3:00PM
Bidder Questions Due
11/6/2026 3:00PM
Commonwealth Responses posted to COMMBUYS
11/12/2026 3:00PM
RFQ Response Due
11/20/2026 3:00PM
Bidder Demonstrations Scheduled
12/2/2026 TBD
Bidder Demonstrations
12/7/2026 - 12/11/2026 TBD
Notice of Apparent Successful Bidder(s) posted
1/8/2027 3:00PM

How to submit

Method
Electronic via COMMBUYS
Instructions
Bids and questions must be fully submitted online through COMMBUYS prior to the RFQ Response Due date and time.

Contract details

Term
Initial 36-month term, with options to renew or extend upon written agreement.
Place of performance
Offsite
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