About this opportunity
AI summaryThe Executive Office of Technology Services and Security (EOTSS) of the Commonwealth of Massachusetts is seeking proposals for a cloud-based accessible video player hosting solution. The system must support high accessibility standards, including screen reader compatibility, Windows High Contrast Mode, multiple audio and video files for American Sign Language (ASL) and audio descriptions, screen caption adjustments, braille display interaction, and variable playback speeds. Eligibility is limited to USA onshore organizations, and all personnel performing the work must be physically located within the United States. Work will be performed offsite. Questions regarding the procurement must be submitted no later than November 6, 2026. The agency expects bidders to submit proposals outlining their fixed-price total budget alongside required response forms.
Buyer and opportunity details
- Client
- Executive Office of Technology Services and Security
Scope of work
- Cloud-based software as a service video player and hosting solution
- User seats for up to 25 users
- Keyboard operable controls and focus indicators
- Screen reader and Braille display compatibility
- Support for multiple languages, captions, transcripts, and audio descriptions
- Picture-in-picture for separate ASL translator video
- High-capacity storage of at least 7TB
- Compatibility with Mass.gov CMS Drupal and Vimeo or YouTube
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Fit to Requirements of the RFQ | Not specified |
| Price as provided in the Cost Table | Not specified |
Minimum qualifications
- Restricted to Bidders on Statewide Contract ITS86
- Compliance with Commonwealth Digital Accessibility Standards and WCAG 2.1 Level AA
- Compliance with Enterprise Information Security Policies and Standards
Documents to include with your response
- Form 1 – RFQ Response Form
- Form 2 – Cloud Terms Table
- Form 3 – Statement of Work Template
- Form 4 – Risk Management Terms
- OSD Business Reference Form
- Unlocked, editable copy of relevant license agreement or subscription terms in MS Word format
Key dates
- RFQ Posted
- 10/28/2026 3:00PM
- Bidder Questions Due
- 11/6/2026 3:00PM
- Commonwealth Responses posted to COMMBUYS
- 11/12/2026 3:00PM
- RFQ Response Due
- 11/20/2026 3:00PM
- Bidder Demonstrations Scheduled
- 12/2/2026 TBD
- Bidder Demonstrations
- 12/7/2026 - 12/11/2026 TBD
- Notice of Apparent Successful Bidder(s) posted
- 1/8/2027 3:00PM
How to submit
- Method
- Electronic via COMMBUYS
- Instructions
- Bids and questions must be fully submitted online through COMMBUYS prior to the RFQ Response Due date and time.
Contract details
- Term
- Initial 36-month term, with options to renew or extend upon written agreement.
- Place of performance
- Offsite
