About this opportunity
AI summaryThe City of Bristol, Connecticut is seeking proposals from qualified USA-based organizations to manage, operate, and maintain the Chippanee Country Club as a municipal golf course. The selected vendor must oversee all club operations, including an 18-hole golf course, driving range, pro shop, starter and marshal services, instruction, special events, and a full-service restaurant and banquet facility. Responsibilities also include capital improvement planning, providing rental golf carts, collecting and paying fees and taxes, and delivering financial reports. Eligible applicants must be USA organizations. A pre-bid meeting is scheduled for November 09, 2026, and all questions must be submitted by November 11, 2026. Final proposals must be submitted digitally via email or online by 2:00 pm on November 19, 2026. Budget details require vendors to submit their own proposals.
Buyer and opportunity details
- Client
- The City of Bristol
- Solicitation No.
- 2P27-026
Scope of work
- Manage all club operations including pro-shop operations, starter and marshal service, tournaments, instruction, and special events
- Maintain landscape and hardscape
- Implement Capital Improvement Planning and Capital Project execution
- Provide golf carts as well as pull carts for public rental
- Maintain and develop golf instruction programs and junior golf programs
- Maintain all golf course related buildings and facilities
- Collect and pay all fees and applicable taxes
- Effectively and aggressively market the course including website and social media management
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Written submittals, presentations, and interviews | Not specified |
| References and past performance | Not specified |
| Pricing and cost proposal | Not specified |
Minimum qualifications
- Employing a PGA/LPGA Class A Professional or equivalent on premises for minimum 40 hours per week preferred
- Firms with 15 or more employees must have an Affirmative Action Plan
- Firms with fewer than 15 employees must have a written equal opportunity policy statement
Documents to include with your response
- Transmittal letter signed by appropriate officer
- Complete description of services to be provided
- W-9 form
- Pro forma outline for the first three years
- Marketing plan with budget figures
- Statement regarding involvement in litigation, arbitration, or mediation
- Fee schedule
- Submission Form
- Non-Collusion Affidavit
- Employment Information Form
Key dates
- Date issued
- October 30, 2026
- Pre-Bid Meeting and Site Tour
- November 9, 2026
- Questions due
- November 12, 2026 at 4 pm
- Submissions due
- 2:00 pm, November 19, 2026
- Interviews
- December 1, 2026
- Recommendation for Award
- December 8, 2026
- Commencement of Services
- January 1, 2027
How to submit
- Method
- Electronic via the agency portal
- Instructions
- Submissions will only be accepted online via the City's bidding platform at https://www.bidnetdirect.com/connecticut/cityofbristol by 2:00 pm, November 19, 2026.
Contract details
- Term
- Initial three (3) years
- Place of performance
- Bristol, Connecticut
- Insurance and bonding
- Certificate of insurance naming the City of Bristol as additional insured, and professional liability insurance maintained until expiration of statute of limitations.