What the buyer needs
AI summaryThe Department of Veterans Affairs seeks information to determine its procurement strategy for preventive and corrective maintenance services on physical security systems. The required scope includes maintenance, testing, and inspections for physical security, anti-ligature alarms, access control, CCTV, intercoms, local area networks, emergency code blue, duress, and perimeter gates across the Michael E. DeBakey VA Medical Center campus and associated clinics. The contract will also include an annual $150,000 repair and replacement allowance. Prospective prime contractors must demonstrate five years of relevant experience and maintain specific certifications for Juniper Network, Medeco Electronic Core, DNA Open Options, Bosch, and Avigilon systems. Respondents must answer all market research questions, including manufacturing business size and Non-Manufacturer Rule compliance, to be considered responsive.
Scope of work
- Preventive and corrective maintenance for access control, CCTV, duress, alarms, intercoms, and gates
- Security system testing and inspection at weekly, monthly, quarterly, semi-annual, and annual intervals
- Daily diagnostic checks and software, firmware, and hardware updates for servers, clients, and network switches
- Establishment and management of a $150,000 per year repair and replacement allowance
- 24/7/365 emergency and after-hours call support
- Annual battery replacement program for control cabinets, power supplies, and uninterruptible power supplies
- Provision of replacement vehicle parking hang tags and access stickers
- Delivery of quarterly refresher training, factory technician training, and operator-level training
Minimum qualifications
- Prime contractor must possess at least 5 years of relevant experience testing, maintaining, repairing, and installing physical security systems
- OEM, authorized dealer, authorized distributor, or authorized reseller status verified by authorization letter or OEM documents
- Current certification documentation for all included VA systems
- Juniper Network Certification
- Medeco (ASSA Abloy) Electronic Core Certification
- DNA Open Options Access Control Certification
- Avigilon CCTV Surveillance Certification and Building Reports.com Reporting Certification
- Certifications for Bosch Burglar Alarm, Lynx Duress, Code Blue Emergency Stations, and PELCO Digital Sentry
Documents to include with your response
- Documentation whether requested items are manufactured by small or large business
- Documentation of compliance with the Non-Manufacturer Rule (NMR)
- Technical Quote
- Personnel resumes, training, and certification documentation
- Letters of commitment in writing from prospective employees
- Detailed management plan with organizational charts and policies
- Quality Control Plan (QCP)
- OEM authorization letter or documentation verifying non-gray market status
Incumbent and award research
Likely prior awards for this requirement
Likely matchAwarded by the same buying office (36C256) with descriptions matching "physical security". The notice does not name its current contract, so confirm before relying on it.
| Vendor and award | Value | Ends |
|---|---|---|
| JOHNSONDANFORTH, INC36C25626P1020 · PHYSICAL SECURITY SYSTEM MAINTENANCE AND LICENSING - SHORT TERM EO 14398 | $577.0K | Feb 28, 2027 |
| JOHNSONDANFORTH, INC36C25621P0408 · PHYSICAL SECURITY EQUIPMENT MAINTENANCE | $5.9M | Aug 31, 2026 |
| MILLER-REMICK, LLC36C25623C0022 · 586-22-105 - AE DESIGN - PHARMACY PHYSICAL SECURITY UPGRADE | $383.8K | Dec 8, 2025 |
Market context
Awards in the same category (Security Systems Services (except Locksmiths)). This is not this requirement's award history.
Recent similar awards: Department of Veterans Affairs, NAICS 561621
| Vendor and award | Value | Ends |
|---|---|---|
| JOHNSONDANFORTH, INC36C25926P0314 · FIRE ALARM TESTING AND CERTIFICATION | $47,679 | Feb 28, 2031 |
| T & T TECHNOLOGY LLC36C24726P0307 · CCTV MONITORING MAINTENANCE | $72,000 | Feb 27, 2031 |
| TOTAL AUTOMATION GROUP INC36C10X26P0013 · SECURITY GATE MAINTENANCE AT AITC. | $89,155 | Sep 25, 2030 |
| CAM-DEX CORPORATION36C25625P1419 · ANTI-LIGATURE DOOR SYSTEM PM & REPAIR | $121.6K | Aug 24, 2030 |
| SECURITY OPERATIONS GROUP INTERNATIONAL LLC36C26225N0432 · DOCUMENT SHREDDING | $194.9K | Mar 31, 2030 |
Top vendors in this category: Department of Veterans Affairs, NAICS 561621, since Oct 1, 2024
726 contract awards in this NAICS over the period.
- 1. HURTVET SUBCONTRACTING, INC.$10.5M
- 2. VETERANS FIRE AND LIFE SAFETY CORPORATION$8.0M
- 3. JOHNSON CONTROLS FIRE PROTECTION LP$7.5M
- 4. SIEMENS INDUSTRY INC$6.7M
- 5. JOHNSON CONTROLS, INC$6.7M
Source: USAspending.gov federal award data (U.S. federal public data). A contract is called the incumbent only when the notice or its documents cite it by number.