What the buyer needs
AI summaryThe Illinois Department of Innovation and Technology invites bids for Adobe licensing services to be performed offsite. Eligible bidders must be onshore USA-only entities, and if the procurement is designated as a small business set-aside, bidders must be registered with the Illinois Small Business Set-Aside Program when bids are due. Bidders must submit their bids electronically through BidBuy, uploading required attachments such as the Vendor Disclosure, Offer, and Contract, while entering pricing directly in the Quote Items Tab. All written questions must be submitted to the designated Information Contact no later than seven days prior to the bid opening date. The state will evaluate submissions for responsiveness and responsibility and award the contract to the lowest overall total price.
Scope of work
- Provide all licenses for the required SKUs and in the required quantities
- Comply with Adobe licensing and resale policies throughout the full contract term
- Provide tracking, management, usage monitoring, and reporting of licenses
- Provide software installation and de-installation assistance if required
- Comply with applicable state cybersecurity standards and Adobes Trust Center requirements
- Ensure products and services support integration with state identity and access management solutions
- Ensure immediate remediation of critical and high vulnerabilities and notify the State within 24 hours of discovery
- Propose substitute products of equal or better quality at no additional cost if an item or SKU is discontinued
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Responsibility and Responsiveness | Not specified |
| Lowest overall total price | Not specified |
Minimum qualifications
- Duly constituted legal entity and authorized to transact business or conduct affairs in Illinois prior to execution of the contract
- Active Illinois Procurement Gateway registration with expiration date (if using IPG Active Registered Vendor Disclosure)
- Illinois Department of Human Rights Public Contracts Number
- Registered by the Illinois Small Business Set-Aside Program at the time Bids are due (if indicated as a Small Business Set-Aside in BidBuy)
Documents to include with your response
- Vendor Disclosure or IPG Active Registered Vendor Disclosure
- Offer to the State of Illinois Information and Technology
- Contract
- Utilization Plan(s) (Business Enterprise Program/Veterans Small Business Program, as applicable)
- Pricing entered in the Quote Items Tab in BidBuy
- Redlined version of Standard Terms and Conditions (if taking any exceptions)
- Subcontractor Disclosure (names and addresses in Contract Part 1.6, if applicable)
- Redacted copy and separate listing of provisions with statutory justification (if requesting confidential treatment)
How to submit
- Method
- Electronic via BidBuy
- Instructions
- Submit in BidBuy under the Attachments tab in the appropriate Required Attachments spaces; files must be accessible and readable using Microsoft Office suite software or Adobe Reader.