About this opportunity
AI summaryA government authority located in Colorado seeks printing services for the 2027-2028 biennium. The requested scope includes up to 124 copies of each original page for Introduced Bills and up to 116 copies of each original page for Concurrent Resolutions, averaging approximately 12,712 original pages combined annually, alongside daily House and Senate Calendars and Journals. The work represents a maximum evaluated volume of 3,152,576 impressions across the biennium. Eligibility requires onshore United States organizations only. Offerors can submit their responses digitally via email or online, and all inquiries must arrive no later than November 3, 2026. Proposals will undergo review by an Evaluation Committee to determine whether offerors demonstrate an understanding of requirements, appropriate experience, necessary resources, and acceptable costs. Prior to contract execution, the awarded offeror must provide proof of good standing with the Colorado Secretary of State.
Buyer and opportunity details
- Client
- State of Colorado General Assembly
- Solicitation No.
- RFP-MAAA-NK-26-001
Scope of work
- Printing Introduced Bills and Concurrent Resolutions
- Printing Daily House of Representatives Calendars
- Printing Daily Senate Calendars
- Printing Daily House Journals
- Printing Daily Senate Journals
- Digital file ingestion and preflight processing of camera-ready PDF files
- Direct secure hand-delivery to designated Capitol distribution locations
- Digital bill file remediation to meet WCAG standards
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Mandatory Qualification Requirements | Met/Not Met |
| Experience and Technical Capabilities | Not specified |
| Accessibility Requirements | Not specified |
| Deliverables Cost | Not specified |
Minimum qualifications
- Minimum of five (5) consecutive years of experience delivering high-volume deadline-critical document production and printing services to public-sector or equivalent clients
- Maintain an operational facility within the Denver Metropolitan Area with dedicated logistics infrastructure and personnel for same-day delivery
- Possess technical infrastructure, software, and preflight systems to reliably ingest and process PDF and PDF/X files
- Commitment to daily in-person availability with flexibility to work extended hours during legislative sessions
Documents to include with your response
- Attachment 4 - Offeror Response Signature Page
- Attachment 5 - Proposal Checklist
- Attachment 6 - Mandatory Requirements Checklist
- Attachment 7 - W-9
- Attachment 8 - State Model Contract Affirmation
- Attachment 1 - Equipment & Capability Specifications
- Attachment 2 - Equipment Maintenance Assurance & SLA Form
- Accessibility Conformance Report (ACR) based on VPAT Version
- Attachment 3 - Printing Services Cost Worksheet
- Written statement regarding performance outside of Colorado or the United States
Key dates
- Release Date
- October 29, 2026
- Questions due
- November 3, 2026
- Close Date
- November 16, 2026 @ 12:00 PM MT
- Delivery deadline for pre-filed files transmitted immediately prior to convening
- no later than 6:30 a.m. on January 11, 2027
How to submit
- Method
- Electronic via Colorado Vendor Self Service (Colorado VSS)
- Instructions
- Organized into four labeled folders: Folder 1 (Administrative Documents), Folder 2 (Experience and Technical Capabilities), Folder 3 (Accessibility Requirements), Folder 4 (Cost Proposal). Use Microsoft Word, Times New Roman, 12 pt, 1.5-line spacing where specified.
Contract details
- Set-aside / preference
- Goal of at least 3% of all contracts by dollar value awarded to SDVOSBs registered and verified by the SBA.
- Place of performance
- Denver Metropolitan Area / Colorado State Capitol
- Insurance and bonding
- An insurance certificate documenting coverage according to the State Sample Model Contract (Exhibit C) is required prior to Contract execution.