About this opportunity
AI summaryThe City of Richmond Finance Department seeks proposals from onshore USA organizations for SB 90 state-mandated cost reimbursement services, to be performed offsite. The selected consultant will collect, document, prepare, file, and monitor annual and first-time claims, manage state-mandated cost test claims, guide City staff, and assist with claim defense and audit records. Applicants must submit questions by November 12, 2026, and deliver completed proposals by November 20, 2026, at 10:00 a.m. Pacific Time. Submissions require key personnel resumes, firm qualifications, at least three public agency references, and an itemized cost proposal with hourly fee schedules. The City will evaluate proposals based on qualifications, technical approach, and methodology (40 percent), past performance and experience (40 percent), and the cost proposal (20 percent). The initial contract term is three years, with options to extend for two additional years up to a five-year maximum.
Buyer and opportunity details
- Client
- City of Richmond Finance Department
Scope of work
- Conduct annual on-site or virtual meetings explaining SB 90 claiming methods and eligible reimbursable activities
- Prepare, submit, and file annual State of California mandated cost reimbursement claims by submission deadlines
- Prepare, submit, and file new, first-time applicable actual and estimated claims, and prior fiscal year claims
- Coordinate, lead efforts, and manage State-Mandated Cost Test Claims through final Commission consideration
- Respond to filings by State of California agencies and monitor related appropriation legislation
- Provide ongoing guidance, communication, and regular project status information to the City's program coordinator
- Provide audit assistance, defend claims, and assist in negotiations and incorrect reduction claims
- Identify new mandate programs, provide data collection requirements, and prepare amended claims as needed
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Firm Experience, Past Performance, and References | 40 Points (40%) |
| Qualifications, Technical Approach, and Methodology | 40 Points (40%) |
| Cost Proposal | 20 Points (20%) |
Minimum qualifications
- Experience providing SB 90 State Mandated Cost Reimbursement Services and performing similar services for California public agencies
- Successful contractor and subcontractors must hold or obtain a City of Richmond business license
Documents to include with your response
- Qualifications and Experience section including Key Personnel resumes and relevant projects
- At least three (3) public agency references
- Proposed Approach and Methodology
- Complete Cost Proposal with fee schedule and billing rates
- Statement of Exceptions to the RFP or Standard Services Agreement
- Signed certifications
- Sanctuary City Compliance Statement (Attachment C)
- Disclosure Statement of Limited Liability Companies Form (Attachment F)
Key dates
- Release Date
- October 30, 2026
- Questions due
- 5:00pm PST, on November 12, 2026
- Answers to questions provided by
- November 13, 2026
- Proposals due (Process for Submitting Proposals text)
- 10:00 a.m., local time, on October 30, 2026
- Deadline for Submittal (Cover page)
- November 20, 2026, by 10:00 a.m. Pacific Time
How to submit
- Method
- Electronic via the City's secure online bidding system
- Instructions
- Submitted via BidsOnline system at www.ci.richmond.ca.us/bids. Proposals limited to 20 pages (8.5x11 inches, 12 pt font, 1-inch left/right margins, 0.7-inch top/bottom margins), excluding cost proposal, resumes, required forms, certifications, covers, or commitment letters.
Contract details
- Term
- Initial contract term of three (3) years, with the option to renew for two (2) additional years, not to exceed five (5) years.
- Insurance and bonding
- Insurance as shown in RFP Attachment A; certificates complying with standards must be provided within 15 days of issuance of Notice of Intent to Award and prior to work commencement.