About this opportunity
AI summaryThe buyer seeks a vendor to provide a comprehensive, secure, and integrated content management system (CMS) alongside necessary equipment to display flight and ground operations information across various airport facility displays. The selected provider must design new content, integrate multiple internal and third-party airport systems, and deliver ongoing operation, support, licensing, workflow automation, and custom development. Only onshore USA organizations are eligible to bid for this offsite contract. The buyer will hold a pre-bid meeting on November 12, 2026, and all questions must be submitted no later than November 24, 2026. The submission deadline is December 15, 2026, for a three-year contract valued between 150,000 and 200,000 USD.
Buyer and opportunity details
- Client
- Spokane Airport Board
- Solicitation No.
- 27-45-9999-003
Scope of work
- Flight and ground operations information services for airport and airline operations
- Flight information displays (FIDS), gate displays (GIDS), and baggage carousel displays (BIDS)
- Airport wayfinding and washroom displays
- Electronic Video Display Information (Daktronics/Nanolumens DVLED displays)
- Website flight information integration
- Pre-recorded FAA and TSA public announcements and ADA-compliant visual paging capabilities
- Upgrading visual effects and content design of static and dynamic displays
- Integration with existing hardware, NowMicro/Inteli7 players, website, and airline content
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Standard Contract Language (Minimum Requirement) | Not specified |
| Selection Criteria (including Experience, SLA, Company Qualifications, RFP Requirements) | 100 |
Minimum qualifications
- Participation in the mandatory pre-proposal meeting
- Licensed to do business in the State of Washington
- Hold a State of Washington Unified Business Identifier (UBI) number
- Must not be debarred, suspended, or otherwise ineligible to contract with the Airport
- Provide three relevant projects of comparable size, scope, and complexity demonstrating measurable improvements
- Provide a list of three references, including at least one airport of similar size to SIA
Documents to include with your response
- Submittal Form A – Proposal Information Form
- Submittal Form B – Cost Proposal
- Service Level Agreement (SLA) details
- Organizational chart of committed staff and third-party vendors
- Summary description of Disaster Recovery Plan
Key dates
- RFP Release Date
- November 1, 2026
- Pre-Proposal Meeting
- Thursday, November 12, 2026, 11:00 AM
- Deadline for Submission of Questions
- Tuesday, November 24, 2026, 2:00 PM
- Deadline for Airport’s Response to Questions Asked
- Friday, December 4, 2026, 5:30 PM
- Proposal Submission Deadline
- Tuesday, December 15, 2026, 12:00 PM
- Notice of intent to award
- January 15, 2027
- Recommendation to Airport Board for Award
- Thursday, February 18, 2027
- CMS go-live date
- April 1, 2027
How to submit
- Method
- Electronic form submission via URL
- Instructions
- Submit via https://app.smartsheet.com/b/form/01a1415ea714781c8a29d665ad2051aa as one single electronic file in searchable PDF format. Arial or Calibri minimum 10 pt font, standard 8 1/2 x 11 inch paper format, file name containing proposer firm name.
Contract details
- Term
- Three (3) years beginning upon contract award, with two (2) optional 1-year term extensions
- Estimated value
- $150,000 to $200,000 per year
- Place of performance
- Spokane International Airport, 9000 West Airport Drive, Spokane, WA 99224
- Insurance and bonding
- Coverage placed with authorized underwriters: bodily injury, property damage, comprehensive coverage with aircraft exclusions deleted; City and County of Spokane named as additional insured; primary and non-contributory with waiver of subrogation; not less than $2,000,000 general liability and $1,000,000 automobile coverage; 30 days prior written cancellation notice.