About this opportunity
AI summaryThe North Carolina Community College System seeks bids for musical instruments and related accessories, supplies, and services. The scope of work includes Steinway and Sons pianos, Yamaha musical instruments, Jansen piano accessories, and Dampp-Chaser systems. Performance will take place offsite at the vendor's office premises. Participation is limited to onshore USA organizations that are registered North Carolina vendors in good standing with an active Electronic Vendor Portal identification number. Vendors must direct questions by November 20, 2026. Bidders must submit completed bids, execution pages, pricing, and required compliance attachments electronically through the NC eProcurement Sourcing Tool by November 30, 2026, at 2:00:00 PM EST.
Buyer and opportunity details
- Client
- North Carolina Community College System
- Solicitation No.
- 50-2627012
Scope of work
- Musical instruments, parts, and accessories
- Delivery Free-On-Board (FOB) Destination to 58 Community Colleges across North Carolina
- Assembly, set-up, and installation ready for use
- Removal and proper disposal of waste and debris from installation sites
- Warranty servicing directly or via authorized third party
- Optional ongoing maintenance coverage including parts, labor, travel, and two preventive inspections annually
- Annual Contract Usage Management Reports
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Breadth of lines | Not specified |
| Highest % discount offered off MSRP List or Vendors' Price List | Not specified |
| Quantity | Not specified |
| Quality | Not specified |
| Delivery and promptness of delivery | Not specified |
| Service | Not specified |
| Proposed temporary import tariff surcharges | Not specified |
| Impact of performance outside the United States | Not specified |
Minimum qualifications
- North Carolina registered Vendor in good standing with an assigned eVP number
- Authorized by the manufacturer to distribute or resell the products and/or maintenance offered
- Registered with the NC Secretary of State within 10 business days of notification of award
- Compliance with NC General Statutes E-Verify requirements
Documents to include with your response
- Completed and signed version of EXECUTION PAGES along with the body of the IFB
- Page 2 with Vendor Name and Vendor eVP Number
- Signed receipt pages of any addenda released
- Completed version of ATTACHMENT: PRICING
- Completed version of ATTACHMENT: CUSTOMER REFERENCE FORM
- Completed version of ATTACHMENT: LOCATION OF WORKERS UTILIZED BY VENDOR
- Completed version of ATTACHMENT: SUSTAINABILITY EFFORTS
- Completed and signed version of ATTACHMENT: CERTIFICATION OF FINANCIAL CONDITION
- Completed and signed version of ATTACHMENT: CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS
- Completed and signed version of ATTACHMENT: DISCLOSURE OF LOBBYING ACTIVITIES (OMB STANDARD FORM LLL)
Key dates
- Date Issued
- October 30, 2026
- Submit Written Questions
- 2:00 PM EST, November 16, 2026
- Provide Responses to Questions
- 2:00 PM EST, November 20, 2026
- Submit Bids
- 2:00 PM EST, November 30, 2026
- Bid Opening Date
- 2:00:00 PM EST, November 30, 2026
How to submit
- Method
- Electronic via the NC eProcurement Sourcing Tool
- Instructions
- Responses must be submitted through the Content Section of the NC eProcurement Sourcing Event; bids submitted through the Message Board will not be accepted.
Contract details
- Place of performance
- The 58 Community Colleges within the State of North Carolina
- Insurance and bonding
- Default Insurance Coverage from the General Terms and Conditions applicable to this Solicitation
- Funding
- Federal Grants