About this opportunity
AI summaryThe City of Rockford seeks bids from onshore USA organizations to provide emergency grant program solutions. Vendors must execute the required work offsite from their own office premises and submit pricing as full, delivered costs on the provided bid form or an approved computer-generated schedule. The City generally awards contracts on a lump-sum basis to the lowest responsible and responsive bidder, though it reserves the right to make awards on a per-item basis. Awarded vendors must supply required insurance certifications, begin work within ten days of the Notice to Proceed, and deliver their responses without using staples.
Buyer and opportunity details
- Client
- City of Rockford
- Solicitation No.
- 1126-HS-101
Scope of work
- Engagement and emergency mental health services
- Essential services including case management, transportation, and services for special populations
- Emergency shelter renovation, major rehab, and conversion
- Shelter operations including maintenance, rent, security, fuel, equipment, insurance, utilities, food, and supplies
- Assistance required under the Uniform Relocation and Real Property Acquisition Act of 1970 (URA)
- Short-term rental assistance under Rapid Rehousing
- Short-term rental assistance under Homeless Prevention
- Contributing data to the HMIS designated by the CoC
Minimum qualifications
- Must be a nonprofit agency
- Must not offer religious activities during program time or coerce participation in religious activities
- Must have ability to account for grant use in accordance with funding requirements
- Must participate in HMIS or utilize an approved comparable database
Documents to include with your response
- Application with signature from local continuum acknowledging participation
- City of Rockford Equal Employment Opportunity Certifications
- City of Rockford Subcontractor Utilization Form
- City of Rockford Vendor Workforce Data Form
- City of Rockford Subcontractor Workforce Data Form
- Acknowledgement of Stormwater Management Ordinance
- Acknowledgement of Addendum
- W-9 Form
- Bid Form or computer generated schedule of prices
- Affidavit of Availability issued by the Department of Transportation (if applicable)
Key dates
- Questions due
- less than 72 hours before the designated bid time
- Proposals due
- Wednesday, November 18, 2026, at 11:00 AM
How to submit
- Method
- Hard copy
- Instructions
- Submit to 425 E. State Street, 4th floor, Rockford, IL 61104. Please do not use staples to bind the bid responses.
Contract details
- Place of performance
- Rockford, IL
- Insurance and bonding
- Commercial general liability not less than $1 million each occurrence, $2 million general aggregate; umbrella liability not less than $2 million each occurrence, $2 million general aggregate; comprehensive automobile bodily injury and property damage liability; statutory workmen's compensation and employer's liability insurance. City of Rockford named as Additional Insured on primary, noncontributory basis with A.M. Best rating of A- or better.
- Funding
- HUD Emergency Solutions Grants (ESG) Program