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This RFP has expired (deadline Nov 6, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Technology RFPs.
ExpiredSolicitation F2027049

Fleet Telematics Devices and Services for Texas Vehicles and Heavy Equipment

Buyer
Tarrant County
Place of performance
Tarrant County, Texas
Response deadline
Nov 6, 2026Deletes on Nov 20, 2026
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What the buyer needs

AI summary

The buyer seeks a vendor to provide fleet telematics devices and services for a government authority in Texas. The selected contractor must outfit 1,000 vehicles and heavy equipment units with telematics devices, with an option to equip additional units in the future. The project aims to improve safety by monitoring driver behavior and vehicle performance while delivering analytics to support data-driven decisions on fleet operations, including vehicle rotation and replacement. Only onshore United States organizations are eligible to submit proposals for this opportunity. The contract will run for a one-year term, and all performance of the work will take place offsite.

Scope of work

  • Purchase and deployment of telematics devices for an initial 1,000 vehicles and heavy equipment
  • Real-time capture and display of Diagnostic Trouble Codes (DTC) and key data
  • Automated tracking of utilization mileage and hours and driver habit reporting
  • Customizable dashboard and reporting module with export capabilities to Excel and PDF
  • Integration with current Enterprise Resource Planning (ERP) S4Hana
  • Onsite train-the-trainer or end-user training and training curriculum
  • Ongoing annual support, maintenance, and unlimited version upgrades at no extra cost
  • Provisioning of one production and one staging/test environment

How proposals are evaluated

CriterionWeight / scoring
Lowest response that meets or exceeds specificationsNot specified
Best interest of Tarrant CountyNot specified

Minimum qualifications

  • Must respond with pricing under a current and valid Cooperative Contract such as DIR, GSA, Omnia Partners, or BuyBoard
  • Must provide SOC 2 Type II Report at submission or within six months of award
  • Must host all data in a government cloud-certified environment compliant with ITAR, FedRAMP, FISMA, CJIS, and HIPAA if applicable
  • Must maintain all Tarrant County data within the forty-eight contiguous United States

Documents to include with your response

  • Samples of all vendor-required contracts and agreements
  • Proposed Statement of Work (SOW)
  • Enterprise Agreements
  • Service Level Agreement (SLA) with escalation procedure and support levels
  • SOC 2 Type II Report (or provided within 6 months of award)
  • High-level system architectural diagram(s)
  • Curriculum used for onsite train-the-trainer or end-user training
  • Details on disaster recovery and business continuity measures