About this opportunity
AI summaryThe Department of Veterans Affairs seeks information from qualified sources to provide comprehensive group retreat services for eligible Vet Center clients under the Readjustment Counseling Service. The contractor must deliver a turnkey solution that includes program development, staffing, travel coordination, lodging, meals, transportation, supplies, equipment, activity facilitation, and outcome reporting. The anticipated scope requires a minimum of three four- to six-day retreats during a one-year performance period, accommodating up to 20 participants per event, including at least one women Veterans-only retreat within or accessible to RCS Continental District 4. This announcement serves solely as market research to identify capable vendors and assess socioeconomic set-asides rather than award a contract. Interested firms must submit responses, including capability statements, relevant experience, and rough-order-of-magnitude pricing, by November 16, 2026, at 4:00 PM CST to Contract Specialist Luke Miles at [email protected].
Scope of work
- Minimum of three retreat events during a one-year performance period
- Retreats accommodating up to twenty participants per event
- Four- to six-day retreat events including participant travel days
- At least one women Veterans-only retreat during the performance period
- Retreat planning, administration, qualified facilitators, and support personnel
- Travel coordination, ADA-compliant transportation, lodging, and meals
- Experiential outdoor activities, stress reduction, and reintegration programming
- Participant evaluation, outcome reporting, and Mental Health First Aid support
Minimum qualifications
- Experience planning and conducting multi-day retreat programs for Veteran, military, family, or behavioral health populations
- Capability to manage logistics for participant travel, lodging, transportation, meals, and program execution
- Staff with appropriate certifications such as Mental Health First Aid, CPR/First Aid, or Wilderness First Responder
- Ability to support participants with accessibility and accommodation needs
- SBA VetCert certification status if claiming SDVOSB or VOSB status
Documents to include with your response
- Capability statement
- Company information including Business name, Address, UEI, CAGE Code, and Point of contact
- Business status identification and SBA VetCert certification if applicable
- Relevant experience detailing up to three similar contracts or projects completed within the last five years
- Technical capability description
- Staffing description including key personnel categories, certifications, and experience
- Geographic coverage identification
- Rough-order-of-magnitude pricing or commercial pricing methodology
- Statement of interest in future solicitation set-aside categories
Key dates
- Response Due Date
- November 16, 2026, at 4:00 PM CST
How to submit
- Method
- Instructions
- Submit electronically to Luke Miles, Contract Specialist, with subject line Sources Sought Response – RCS Group Retreat Services – [Company Name]; limited to approximately 10-12 pages excluding supporting certifications and past performance.
Contract details
- Term
- one-year performance period
- Place of performance
- Locations within or accessible to RCS Continental District 4, consisting of Texas, Louisiana, Arkansas, Mississippi, Wyoming, Utah, Colorado, Kansas, Missouri, and Nebraska
Federal notice details
- Solicitation number
- 36C25627Q0120
- Agency
- Department of Veterans Affairs
- Buying office
- 256-Network Contract Office 16 (36C256)
- Notice type
- Sources Sought
- Responses due
- Nov 16, 2026, 5:00 PM ET
- Posted on SAM.gov
- Nov 4, 2026
- NAICS
- 561599 · All Other Travel Arrangement and Reservation Services
- Product/service code
- G003
- Contracting contact
- Luke Miles, Contract Specialist
luke.miles@va.gov
504-507-2000
Source: SAM.gov. Read the official notice for the complete description and current instructions.
Incumbent and award research
No incumbent history found for this requirement. The notice does not cite a current contract, and no earlier award from this buying office matches it.
Market context
Awards in the same category (All Other Travel Arrangement and Reservation Services). This is not this requirement's award history.
Recent similar awards: Department of Veterans Affairs, NAICS 561599
| Vendor and award | Value | Ends |
|---|---|---|
| GO TIME TRAVEL AND TOURS LLC36C26225C0231 · SHORT AND LONG TERM HOTEL AND SHUTTLE SERVICES | $180.2K | Sep 30, 2027 |
| HALL BRIAN36C25623F0056 · HOPTEL SERVICES FOR VETERANS | $266.5K | Sep 30, 2027 |
| MOTHER DAUGHTER CONTRACTING SERVICES LLC36C26026N0428 · TRANSPLANT LODGING SERVICES FOR THE PUGET SOUND VA MEDICAL CENTER | $1.2M | Aug 31, 2027 |
| NOVAS NESTS LLC36C25926N0452 · INTERIM SLC OFF-SITE VETERAN LODGING TASK ORDER | $188.7K | Aug 23, 2027 |
| NOVAS NESTS LLC36C25926N0332 · INTERIM LODGING SLC | $173.7K | Mar 31, 2027 |
Top vendors in this category: Department of Veterans Affairs, NAICS 561599, since Oct 1, 2024
50 contract awards in this NAICS over the period.
- 1. HALL BRIAN$2.8M
- 2. MOTHER DAUGHTER CONTRACTING SERVICES LLC$1.7M
- 3. NOVAS NESTS LLC$1.0M
- 4. GO TIME TRAVEL AND TOURS LLC$573.6K
- 5. TRUNORTH GOVX LLC$212.5K
Source: USAspending.gov federal award data (U.S. federal public data). A contract is called the incumbent only when the notice or its documents cite it by number.