About this opportunity
AI summaryThe City of Salem seeks proposals from qualified firms to serve as Municipal Grant Consultant from January 1, 2027, to December 31, 2027. The selected consultant will advise the Mayor and Common Council, attend requested official meetings, interface at least weekly with the City Clerk/Administrator, monitor grant compliance, track program requirements and opportunities, and write grant applications. Eligible applicants must be USA organizations with a minimum of three years of experience representing a New Jersey municipality in this role. Applicants must deliver three proposal copies, including one marked original, to the Office of the City Clerk by 10:00 a.m. on November 19, 2026. The City will evaluate submissions based on responsiveness, general experience and reputation, Salem-specific knowledge, alignment with City needs, availability for meetings, office resources, and overall advantage to the City. Primary services will be compensated under a negotiated professional services contract capped at $175.00 per hour, alongside approved fixed fees for identified grant applications and customary expense reimbursements.
Buyer and opportunity details
- Client
- City of Salem
Scope of work
- Serve as grant consultant for the Mayor and Common Council of the City of Salem
- Attend City Council, City Council Committee and/or City Official meetings as requested
- Interface with the City Clerk/Administrator, usually at least weekly
- Keep the City aware of requirements and opportunities regarding on-going and potentially new grant programs
- Write grant applications as requested
- Monitor grant compliance as requested
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| responsiveness to the Qualification Evaluation and other required submissions | Not specified |
| general experience and reputation in the field | Not specified |
| specific experience/knowledge of the City of Salem and the subject matter to be addressed under the Contract | Not specified |
| qualifications and experience which most closely match the needs of the City | Not specified |
| availability to accommodate meeting and interface requirements with the Mayor and City Council and City Officials | Not specified |
| office resources, including backup staff, which are deemed most adequate to service the needs of the City | Not specified |
| applicant who is deemed otherwise most advantageous based on all information submitted or gathered | Not specified |
Minimum qualifications
- Minimum of 3 years of experience representing a New Jersey municipality as Municipal Grant Consultant
Documents to include with your response
- Resume and/or documentation demonstrating compliance with Minimum Requirements
- Narrative describing experience with Balanced Housing Program
- Narrative describing experience with Small Cities program
- Narrative describing experience with NJDOT Grant Programs
- Narrative describing experience representing a municipality in relation to redevelopment funding
- Narrative describing experience with public/private sector financing for housing and economic development projects
- Disclosures regarding disciplinary proceedings, malpractice lawsuits, and arrests or convictions
- Office location and office resources description, including support staff and backup consultants
- Signed Pay to Play forms
- COMBINED CERTIFICATION: PROHIBITED ACTIVITIES IN RUSSIA AND BELARUS & INVESTMENT ACTIVITIES IN IRAN form
Key dates
- Proposals due
- on or before 10:00 a.m. on November 19, 2026
- Public bid opening
- 10:00 a.m. on November 19, 2026
- Contract start
- January 1, 2027
How to submit
- Method
- Hard copy
- Instructions
- Submit three copies of the proposal with one clearly marked Original to the Office of the City Clerk, 125 West Broadway, Salem, New Jersey 08079.
Contract details
- Term
- January 1, 2027 to December 31, 2027
- Estimated value
- Hourly rate shall not exceed $175.00 per hour