About this opportunity
AI summaryOklahoma County seeks proposals from qualified vendors to provide online surplus auction services, including marketing, reporting, security measures against bidder manipulation, and customer support. The scope encompasses disposing of county surplus property such as vehicles, computers, office equipment, vehicle parts, and law enforcement and public safety radio gear, alongside technical implementation, training, and maintenance.
Buyer and opportunity details
- Client
- OKLAHOMA COUNTY
- Solicitation No.
- CW27064
Scope of work
- Program for online surplus auctions
- Disposal of surplus property including vehicles, office equipment, computers, maintenance supplies, and law enforcement items
- Technical components including hardware, software, technical support, installation, and troubleshooting
- Training in the use of the proposed system
- Customer service and support for Oklahoma County and prospective bidders
- Billing, detailed financial reporting, and remittance of payments to the County
- Turn-key solution incorporating digital photography in online item advertisements
- Marketing services and security measures to eliminate bidder manipulation
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Price and operational cost to the County | Not specified |
| Quality and/or technical competency | Not specified |
| Delivery and/or implementation schedule | Not specified |
| Maximum facilitation, data exchange and/or integration | Not specified |
| Vendor stability, financial and technical resources | Not specified |
| Best solution to proposed planning documents and/or strategic program | Not specified |
| Vendor experience, prior performance, and expertise with similar scope | Not specified |
| Proven methodology, tools, and innovative use of current technologies | Not specified |
Minimum qualifications
- No persons convicted of or pleading guilty to felonies involving fraud, bribery, corruption, or sales to the State or political subdivisions
- Compliance with Oklahoma County Resolution No. 279-99 regarding conflicts of interest
- Must be a responsible bidder possessing the ability to perform successfully under contract terms
Documents to include with your response
- Completed Bid Form / Page 1 with original signature
- Non-Collusion Affidavit Form (notarized)
- Affidavit for Contracts and Payments (notarized)
- Purchasing Conflict of Interest Form
- Written proposal detailing qualifications and understanding of work
- List of three references
- Online Surplus Auction Services Quotation Form (Page 14)
- List of any exceptions to bid specifications
- List of other agencies (preferably governmental) previously or currently served
- Form W-9
Key dates
- Solicitation Issue Date
- October 27th, 2026
- Questions Due Date & Time
- November 4th, 2026, by 12:00PM CST
- Notification of single source restrictions due
- not later than fifteen (15) days prior to the date set for bids to close
- Bid Due Date & Time
- November 17th, 2026, by 4:00 PM CST
- Bid Opening
- November 18th, 2026 at 9:00AM
- Contract Period
- December 1, 2026 through November 30, 2027
How to submit
- Method
- Sealed hard copy
- Instructions
- Submit in a single sealed envelope/package marked with Bid Number, Bid Opening Date, and 'SEALED BID' to Oklahoma County Purchasing Office, Attn: SEALED BID – CW27064 Online Surplus Auction Services, 320 Robert S. Kerr, Suite 203, Oklahoma City, OK 73102.
Contract details
- Term
- December 1, 2026 through November 30, 2027
- Place of performance
- County Wide (Oklahoma County, OK)