About this opportunity
AI summaryBoston Public Schools requires a qualified vendor to implement a phased, violator-funded, and cost-neutral AI-enabled stop-arm camera school bus safety program. The contractor will procure, deploy, maintain, and manage the program, starting with a 25-bus, no-citation pilot for three months before expanding across additional fleet buses for active violation enforcement. Eligibility is restricted to onshore U.S. organizations. Interested vendors must submit separate technical and price proposals digitally via email or online by 3:00 PM EST on December 4, 2026. A pre-proposal conference call will take place on October 19, 2026, at 11:00 AM EST, and written questions are due the same day by 5:00 PM EST. Proposals will be evaluated on minimum administrative criteria and comparative factors, including technical proposal clarity, diversity, equity, and inclusion, school district experience, and technology capabilities.
Buyer and opportunity details
- Client
- Boston Public Schools
- Solicitation No.
- EV00018035
Scope of work
- Supply and install stop-arm camera systems on designated school buses
- Provide ongoing maintenance and support for all deployed technology
- Install required warning signage on school buses equipped with violation detection systems
- Collaborate with law enforcement agencies to issue warning letters and citations
- Provide a secure, cloud-based evidence management system
- Deliver comprehensive monthly reports and ongoing statistical analysis on violations and maintenance
- Offer bilingual call center services for violator inquiries
- Implement a community engagement strategy and public awareness campaign
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Project Team Experience & Staff Qualifications | Not specified |
| Response to Scope of Work | Not specified |
| Technical Proposal Clarity | Not specified |
| Diversity, Equity, and Inclusion | Not specified |
| Experience with School Districts | Not specified |
| Technology Capabilities | Not specified |
| Citation Management Process | Not specified |
| Reporting Analytics | Not specified |
| Customer Support | Not specified |
Minimum qualifications
- Experience successfully deploying similar stop-arm camera solutions
- Experience working with diverse communities and stakeholders
- Experience with school districts and similarly sized fleets
- Ability to provide a no-cost, violator-funded solution
- System and operation must meet all requirements of MA law Part I, Title XIV, Chapter 90, Section 14C
Documents to include with your response
- Technical Proposal Cover Page
- Response to Scope of Work
- Plan for Diversity and Equity
- References table
- Insurance Documentation / Certificate of Insurance on Acord Form 25
- Price Proposal Template
- Form CM-06 – Certificate of Authority (Corporations only)
- Form CM-09 – Contractor Certification
- Form CM-10 and CM11 – Standard Contract Document & General Conditions
- Form CM-16 – Wage Theft
Key dates
- RFP Released
- 10/5/2026
- Pre-Proposal Q&A Conference Call
- 10/19/2026 at 11:00 AM EST
- Questions Due to the City
- 10/19/2026 at 5:00 PM EST
- Consolidated Q&A Posted by the City
- Monday, November 16, 2026
- Deadline for Proposals
- Friday, December 4, 2026 @ 3:00 pm
- Vendor interviews/demonstrations
- Week of December 14, 2026
- Contractor Selected
- Late December
How to submit
- Method
- Electronic via Boston's Supplier Portal or physical delivery (mail/in-person)
- Instructions
- Separate technical and price proposals required (no price info in technical proposal). Hard copy requires two separate sealed envelopes delivered to 2300 Washington Street. Portal uploads limited to 59-character file names. Proposals via email are not accepted.
Contract details
- Term
- Initial no-citation, 25-bus pilot period of three months, followed by progressive expansion
- Place of performance
- Boston, MA
- Insurance and bonding
- Issued by companies licensed in MA with A- VII Best's rating: Workers' Compensation, General Liability, Umbrella Liability, Cyber/Network Security ($1M aggregate if applicable). City of Boston named Additional Insured, primary/noncontributory, 30 days notice of cancellation.
- Funding
- Violator-funded