About this opportunity
AI summaryThe City of Carson seeks proposals from qualified onshore U.S. firms for on-call emergency management consulting and program support services over a five-year contract term. The selected consultant will provide onsite, as-needed services to bolster the city's preparedness, response, recovery, and resilience, which includes conducting emergency planning, coordinating trainings and exercises, and enhancing the Emergency Operations Center. Applicants must register and submit electronic proposals via PlanetBids by December 17, 2026, at 10:00 AM. Inquiries must be submitted through the PlanetBids Q&A tab by November 16, 2026, at 2:00 PM, formatted as separate questions noting the specific section and page number. Submissions must include Exhibit A general attachments, an official Exhibit C cost file excluding federal taxes, and at least one video or accessible link of recorded training or exercise facilitation. Bidders requesting changes to the standard contract must submit a redlined version with their proposal.
Buyer and opportunity details
- Client
- City of Carson
- Solicitation No.
- 26-033
Scope of work
- Emergency planning and preparedness support
- Coordination of training and exercises
- Enhancement of the Emergency Operations Center (EOC)
- Disaster recovery and cost recovery support, including an Emergency Financial Plan
- Guidance on reimbursement processes aligned with FEMA and Cal OES requirements
- Grant award, acceptance, ongoing administration, compliance, and closeout support
- On-call emergency management support in response to actual emergencies or disasters
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications and Experience | Not specified |
Minimum qualifications
- Minimum five (5) years of experience providing emergency management consulting services to public agencies or similar entities
- Experience in emergency planning, preparedness, training and exercises, EOC operations, disaster recovery, cost recovery, and/or grant administration
- Demonstrated knowledge with FEMA guidance, SEMS, NIMS, ICS, Cal OES requirements, and federal grant requirements
- At least three (3) satisfactory references for similar services
- Meet specified insurance requirements
- Proven track record of successfully managing similar projects
- Qualified to conduct business in City of Carson, maintaining valid City business license prior to contract award
- Experience working specifically with cities in Southern California or similar regulatory environments
Documents to include with your response
- Cover Letter and Company Profile
- Proposer Qualifications
- Key Staff and Team
- Project Approach and Work Plan
- Subcontractor List (if applicable)
- Work Samples and Demonstration Materials (including at least one recorded training/workshop/exercise facilitation in video or accessible link)
- Cost File (Exhibit C)
- Bidder/Proposer Affidavit
- Affidavit of Non-Collusion and Non-Discrimination
- Affidavit of Non-Federal Lobbyist Requirement, Debarment and Suspension Certification, Acknowledgment of Insurance Endorsements, Client Reference List
Key dates
- Issue Date
- 11/052026
- Q&A Deadline
- 11/16/2026 BY 02:00 PM
- RFP Deadline
- 12/17/2026 BY 10:00 AM
How to submit
- Method
- Electronic via PlanetBids
- Instructions
- Submit electronic responses in PDF format via PlanetBids portal. Proposals shall not exceed 20 pages, excluding Cost File and Required General Attachments.
Contract details
- Term
- five-year contract term
- Place of performance
- Carson, California
- Insurance and bonding
- General Liability ($1,000,000 per occurrence, aggregate twice occurrence limit); Worker's Compensation and Employer's Liability; Automotive Insurance ($1,000,000 per occurrence); Professional Liability maintained for at least 5 years; Crime Insurance if required.
- Funding
- FEMA, Cal OES, and 2 C.F.R. Part 200 requirements