About this opportunity
AI summaryRefugio County requests proposals from qualified service providers for grant management and project development services supporting its Colonia Construction Grant Program, funded under the Community Development Block Grant and administered by the Texas Department of Agriculture. The selected contractor will handle project development, reporting, funding optimization, schedule management, document tracking, interagency coordination, and policy development under a one-year agreement. Eligible onshore United States respondents, including encouraged minority, small, women-owned, and labor surplus area enterprises, must submit cost proposals, statements of qualifications, and required state compliance forms. Sealed submissions must be delivered by mail to the First Assistant Auditor in Refugio, Texas, or uploaded online by November 20, 2026, at 2:00 p.m., following a question deadline of November 13, 2026, at 12:00 p.m. Evaluations will follow a 100-point scale factoring experience for up to 40 points and proposed cost for up to 20 points.
Buyer and opportunity details
- Client
- Refugio County
Scope of work
- Project development and comprehensive administration of projects and the application process
- Ensure compliance per funding policies and guidance
- Attend meetings with other agencies in conjunction with and on behalf of the local government
- Collaborate on project formulation including assessments and information gathering
- Define project scope, size, cost estimating, and project submittals
- Assist with grant reporting and generate time extension requests when necessary
- Track projects and costs to avoid duplication of benefits and document proceeds
- Prepare public procurement documentation and provide procurement assistance
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Experience | 40 |
| Work Performance | 30 |
| Proposed Cost | 20 |
| Capacity to Perform | 10 |
Minimum qualifications
- Experienced in grant administration
- Related experience in applying for and managing federally-funded local public works construction
- Successful experience coordinating with Federal, state and local agencies citing similar projects and funding outcomes
- Must provide a list of at least three references from past local government clients
- Consultant/Firm and company principal must not be debarred or suspended on SAM.gov
Documents to include with your response
- Proposal of services and statement of qualifications
- Resumes of all employees who will or may be assigned
- Project Approach plan
- Cost proposal certifying the percentage of profit being used
- Statement of conflicts of interest
- Form CIQ (Conflict of Interest Questionnaire)
- SAM.gov search results printout showing record date
- Certification Regarding Lobbying
- Standard Form LLL (Disclosure of Lobbying Activities)
- Certification of No Boycott of Israel Form
Key dates
- Questions due
- November 13, 2026 at 12:00 p.m.
- Proposals due (Cover Letter)
- November 20, 2026 at 2:00 p.m.
- Proposals due (Submission Instructions)
- Friday Novermber 13, 2026 at 2:00pm
How to submit
- Method
- Hard copy or electronic via online portal
- Instructions
- Submit to Priscilla Zuniga, First Assistant Auditor, 808 Commerce St. Rm. 107, Refugio, TX 78377, or e-bid online at https://www.co.refugio.tx.us/page/refugio.CountyAuditor or https://www.beaconbid.com/solicitations/
Contract details
- Funding
- HUD CDBG Colonia Construction grant program administered by the Texas Department of Agriculture (TDA); 2 CFR 200