About this opportunity
AI summaryThe Department of the Air Force, United States Air Forces in Europe (USAFE), seeks capable commercial sources to perform recurring inspection, preventative maintenance, emergency repair, and winterization/de-winterization services for its inventory of specialized fire training simulators. The scope encompasses physical, mechanical, and electrical maintenance across twelve European installations for Aircraft Fire Training Facilities, Mobile Aircraft and Helicopter Trainers, structural fire trainers, specialized props, and non-fire rescue training simulators. Interested commercial vendors must hold active status under NAICS 811310 and confirm their capability to support operations across European locations, including Germany, the United Kingdom, and Italy. Respondents must submit a capability statement not exceeding two pages that details their company profile, technical experience with live-fire simulators and burn facilities, geographic reach, and industry feedback to the provided contact information.
Scope of work
- One comprehensive annual inspection per simulator assessing structural integrity, burner systems, gas delivery, vaporizers, electrical controls, and emergency shut-offs
- Scheduled preventative maintenance performed concurrently with annual inspections, including lubrication, rust remediation, filter changes, and burner clearing
- Annual winterization of LPG and water systems completed no later than September 30th
- Annual de-winterization and pressure/leak testing performed between April 15th and May 1st
- Remote telephone and digital technical support available within two business days with issue resolution within 24 hours
- Unscheduled out-of-cycle minor corrective repairs using a single blended hourly labor rate
- Procurement of required replacement components, consumables, and commercial repair parts
- Submission of formal inspection reports and maintenance action records
Minimum qualifications
- Active status under NAICS 811310
- Technicians must possess a minimum of three (3) years of hands-on experience inspecting, servicing, and repairing commercial/government live-fire training simulators
- Structural sign-offs require an active licensed Professional Engineer (PE)
- Electrical repairs must be performed by certified, qualified electrical technicians
- All contractor personnel must pass standard background checks for site access
Documents to include with your response
- Capability Statement
- Quality Control Plan (QCP)
Key dates
- Annual winterization deadline
- September 30th annually
- Annual de-winterization period
- between April 15th and May 1st
How to submit
- Method
- Electronic submission
- Instructions
- Submit questions, concerns, or capability statements not to exceed 2 pages to the Contact Information within the Sources Sought
Contract details
- Place of performance
- 12 government installations across Germany, United Kingdom, Italy, Belgium, Portugal (Azores), and Turkey
Federal notice details
- Solicitation number
- FA564127R0001
- Agency
- Department of Defense
- Buying office
- Dept of the AIR Force › FA5641 764 ESS PK
- Notice type
- Sources Sought
- Responses due
- Nov 16, 2026, 5:00 PM ET
- Posted on SAM.gov
- Nov 5, 2026
- NAICS
- 811310 · Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Product/service code
- J069
- Set-aside
- No Set aside used
- Place of performance
- Ramstein AB, DEU
- Contracting contact
- Capt Kevin Sheedy
kevin.sheedy.3@us.af.mil - Additional contact
- MARTINA HONNEFFER
martina.honneffer.de@us.af.mil
06315368856
Source: SAM.gov. Read the official notice for the complete description and current instructions.
Incumbent and award research
No incumbent history found for this requirement. The notice does not cite a current contract, and no earlier award from this buying office matches it.
Market context
Awards in the same category (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance). This is not this requirement's award history.
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Top vendors in this category: Department of Defense, NAICS 811310, since Oct 1, 2024
5,762 contract awards in this NAICS over the period.
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Source: USAspending.gov federal award data (U.S. federal public data). A contract is called the incumbent only when the notice or its documents cite it by number.