About this opportunity
AI summaryThe Housing Authority of the City of Passaic seeks fee accounting and low-income housing tax credit consulting services for a one-year contract. The selected vendor must provide financial and accounting services, assist with monthly public housing and state operating budgets, review transactions across subsystems, compare proposed rents against tax credit rents, and prepare financial pro-formas. Eligible vendors must be onshore USA organizations performing the work offsite. Proposals are due on Friday, November 20, 2026, submitted either digitally or as one original and one copy in a sealed envelope to the Authority's Passaic office. An Evaluation Committee will score submissions out of 100 maximum points, evaluating qualifications and experience with housing authorities or HUD as well as hourly cost rates, which account for 25 points. Submissions must include staff resumes, a detailed work plan, signed certifications, and required disclosure forms.
Buyer and opportunity details
- Client
- HOUSING AUTHORITY of the CITY of PASSAIC
Scope of work
- Provide financial and accounting services in accordance with HUD regulations and GAAP accounting requirements
- Assist in the preparation of monthly Public Housing financial reports
- Assist in preparing annual operating budgets, State operating budgets, Section 8 budgets, and required revisions
- Assist in the preparation of year-end closing entries, account analysis, and information for annual FASS submission
- Work with IPA in preparing annual audit, including preparation and submission of FDS
- Review processing transactions of subsystems including A/P, cash receipts, payroll, and TAR
- Prepare LIHTC applications in accordance with NJHMFA requirements and assist in securing equity investors and tax-exempt mortgages
- Prepare financial pro-formas, verify rental structures against tax credit rents, and advise on LIHTC compliance
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications/Experience with Housing Authorities/HUD | Not specified |
| Cost for services (hourly rates) | 25 |
| Maximum Total Points | 100 |
Minimum qualifications
- Firm/Individual must be a Certified Public Accountant (C.P.A.) licensed by the State of New Jersey
- Must have experience representing Housing Authorities and an in-depth understanding of HUD funded programs and related federal regulations
- Must be a certified Fee Accountant and certified Low-Income Housing Tax Credit Consultant
- Must submit a statement indicating firm/individual is not debarred, suspended, or prohibited from professional practice
- Provide at least three (3) references of Housing Authorities for which similar services have been performed
- Knowledge of Tenmast Software, PHAweb, or similar automated accounting system
Documents to include with your response
- Proposal Form(s) / Proposal Submission Sheet
- Resumes of individuals involved
- Detailed work plan
- Signed Proposer's Certification
- Signed Non-Collusive Affidavit
- Statement of Ownership Stockholder Disclosure Certification
- Disclosure of Investment Activities in Iran Form
- Professional Service Entity Information Form
- Evidence of Liability Insurance / Insurance Requirements and Acknowledgment Form
- HUD Form 5369A Representations, Certifications, Other Statements
Key dates
- Date of RFP issuance
- October 25, 2026
- Proposals due
- 10:30 AM (prevailing time) on Friday, November 20, 2026
How to submit
- Method
- Sealed proposals
- Instructions
- Submitted in one (1) original and one (1) copy to the Authority's offices at 52 Aspen Place, Passaic, New Jersey 07055, Attention: Ron Van Rensalier, enclosed in a properly sealed envelope marked RFP – Request for Proposal for Fee Accounting Services and Low-Income Housing Tax Credit (LIHTC) Consulting Services.
Contract details
- Term
- Twelve (12) months
- Insurance and bonding
- Evidence of Liability Insurance is required with the proposal; Respondent's Certificate of Professional Liability coverage shall be filed with the Authority's Office upon award of contract.
- Funding
- HUD funded programs