What the buyer needs
AI summaryFrederick County, Maryland requests proposals from onshore United States organizations to provide an offsite land management software system. The required solution comprises an electronic land development, licensing, and permitting system featuring an interactive public portal, workflow management, mobile inspection capabilities, legacy data migration, and integrations with GIS, online payments, and plan review tools. Prospective vendors may attend an optional virtual pre-proposal meeting on November 17, 2026, at 2:00 pm, and must submit all questions through the OpenGov procurement portal by December 1, 2026, at 4:00 pm. Electronic proposals must be submitted through the portal by December 15, 2026, at 2:00 pm for a one-year agreement. The evaluation team will assess submissions through a step-by-step process examining technical criteria, price, presentations or interviews if deemed necessary, reference checks, and negotiations.
Scope of work
- Electronic land development, licensing, and permitting system
- Interactive public-facing portal for document uploads and applications
- Planning, permitting, and licensing workflow processes
- Integrations with GIS, online payment systems, and plan review software
- Community development and regulation functionality
- Mobile capabilities for inspections with offline sync
- Legacy information data migration from existing systems
- Tracking and processing for business and liquor licenses
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Cover Letter | 5 Points |
| Implementation Schedule | 5 Points |
| Qualification of Contractor | 10 Points |
| References for Similar Projects | 5 Points |
| IIT Questionnaire | 20 Points |
| IIT System Requirements | 30 Points |
| Price Proposal | 5 Points |
| Presentation and Interview | 10 Points |
| Reference Check | 5 Points (Pass / Fail) |
| Negotiations | 5 Points |
Minimum qualifications
- Actively engaged in land management software services for a minimum of ten (10) years
- Registered to do business in, and in good standing with, the State of Maryland
- Not presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded in SAM
Documents to include with your response
- Technical Proposal Signature Page
- Affidavit Form
- Cover Letter
- Implementation Schedule
- Qualification of Contractor documentation and staff resumes
- References for Similar Projects
- IIT Questionnaire
- Completed IIT System Requirements document
- Price Proposal (submitted separately in OpenGov)
- Redacted version of proposal (optional)
How to submit
- Method
- Electronic via the OpenGov Procurement Portal
- Instructions
- Submit online via OpenGov portal. Portal registration takes two business days. Technical and price proposals must be separated. Specific page limits apply: Cover Letter (max 2 pages), Implementation Schedule (max 2 pages), Qualification of Contractor (max 4 pages excluding resumes).