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OpenSolicitation Req-0012066

Great Lakes Water Authority Accounts Payable Automation Software as a Service Solution

Buyer
Great Lakes Water Authority
Listing location
Michigan, USA
Submission deadline
Dec 14, 2026

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What the buyer needs

AI summary

The Great Lakes Water Authority seeks a vendor to provide a subscription software-as-a-service accounts payable automation solution. The contractor must perform offsite work encompassing email and document intake automation, high-accuracy AI-powered data extraction from invoices and statements, and secure integration with Workday via API and file transfers. Additional duties include preparing AI-based responses to supplier inquiries, supplying reporting tools for processing metrics, ensuring secure data handling, and delivering system implementation and support services. Eligibility is limited to onshore United States organizations. The authority will hold a pre-proposal meeting on November 16, 2026, and all questions are due no later than November 30, 2026. The contract term spans three years, and submitted pricing must remain valid for six months following the due date.

Scope of work

  • Accounts payable automation solution
  • Subscription software-as-a-service (SaaS) core and third-party software
  • Integration with GLWA desired Accounts Payable Automation system
  • Software implementation services
  • Ongoing system support and maintenance services

How proposals are evaluated

CriterionWeight / scoring
Round 1 Evaluation: Minimum Qualifications, Technology and Strategic Requirements, and IT Security QuestionnaireNot specified
Round 2 Evaluation: Experience, Qualifications, and Project System Requirements (Functional and Technical Requirements in Euna)Not specified
Round 3 Evaluation: Oral interviews / formal presentations (top 3 vendors)Not specified

Minimum qualifications

  • Vendor and principals must not be presently debarred, suspended, proposed for debarment, or declared ineligible by any federal department or agency
  • No public transactions terminated for cause or default within preceding three years
  • No convictions, civil judgments, or criminal charges for fraud, antitrust violations, embezzlement, theft, forgery, bribery, or false statements within three years
  • Compliance with GLWA Procurement Policy Section 13 Vendor Suspension/Debarment without violations in the past three years
  • Minimum score of 50 out of 100 in Round 2 required to advance to Round 3

Documents to include with your response

  • Attachment No. 2 Statement of Minimum Qualifications (Round 1)
  • Attachment No. 3 Vendor Certifications (FSA_PRO_SUP_0002)
  • Attachment No. 5 Technology And Strategic Requirements (Round 1)
  • Attachment No. 6 IT Security Questionnaire (Round 1)
  • Attachment No. 7 Proposed List of Subcontractors (FSA_PRO_SUP_0007)
  • Attachment No. 8 Functional & Technical Requirements (Euna Questionnaire)
  • Cost Proposal (submitted in Euna Procurement bid table only)
  • Equal Opportunity Certification

How to submit

Method
Electronic via portal
Instructions
Questions via https://glwater.bonfirehub.com/portal; cost proposals in Euna Procurement bid table only; Technical Ability section maximum 50 pages in 11-point font excluding resumes.
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