What the buyer needs
AI summaryThe New York State Department of Health and Helen Hayes Hospital seek quotes from experienced vendors to provide comprehensive pharmacy services, including staffing, equipment, and profile record maintenance for an inpatient census of up to 155 patients. The contractor must stock the hospital pharmacy with all necessary medications, order from accredited distributors, operate the pharmacy within the hospital, dispense unit-dose and self-medications, and compound IV medications. Eligible bidders must be onshore US organizations with at least five years of hospital pharmacy management experience and at least five active pharmacy operation contracts. Bidders must submit cost proposal documents, including Attachments A, B, and C, electronically by December 22, 2026, at 2:00 p.m. ET. Questions are due via email by November 23, 2026, at 2:00 p.m. ET. The agency will award a single five-year contract starting June 1, 2027, to the responsive vendor meeting all requirements at the lowest bid price.
Scope of work
- Staffing of NYS licensed pharmacists, technicians, and management personnel 365 days a year
- Stocking and perpetual inventory management of medications, including controlled substances
- Unit dose drug distribution and exchange of patient cassette trays at least five times weekly
- Preparation and compounding of IV medications in an ISO Class 5 environment
- Replenishing drugs and narcotics in emergency kits and code carts monthly
- Providing clinical pharmacy consultative services and formulary management
- Night and weekend on-call pharmacy service with a one-hour response time
- Providing and maintaining a Documed cabinet or equivalent for after-hours formulary access
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Best value to the responsible and responsive Bidder with completed Attachments A, B and C / lowest total bid | Not specified |
Minimum qualifications
- Minimum of five (5) years experience managing hospital pharmacies
- Minimum of five (5) contracts currently in place to provide comprehensive pharmacy management and operation services comparable in scope in any setting
- Staffing must include New York State licensed pharmacists and technicians
- Provision of at minimum an additional .75 FTE for a Licensed Clinical Informatics Pharmacist
- Provision of a dedicated NYS Licensed pharmacist position for Meditech system maintenance and continued implementation
Documents to include with your response
- Attachment A-Pharmacy Top 100 Drugs
- Attachment B-Cost Proposal
- Attachment C-References
- Detailed Staffing Plan showing all titles and job descriptions (no later than 60 days prior to contract start)
How to submit
- Method
- Instructions
- Submit electronically to [email protected] with Subject Line '<Bidder Name>, RFQ # C042570 Pharmacy Services for Helen Hayes Hospital' in PDF OCR searchable format, 11-point font or larger, with wet ink signatures in blue ink.