What the buyer needs
AI summaryWhatcom County Fire District 7 seeks proposals from qualified onshore U.S. firms to conduct a comprehensive Community Risk Assessment and develop a Community Risk Reduction plan. The selected consultant must perform risk, vulnerability, and GIS spatial analyses, conduct stakeholder engagement, and deliver prioritized risk-reduction strategies alongside a multi-year implementation roadmap. Eligible applicants must demonstrate relevant assessment experience, maintain capacity to meet federal grant regulations, and possess the ability to perform required onsite work in Ferndale, Washington. Proposers must submit written questions by November 19, 2026, at 4:00 PM PST. Complete proposals are due by December 4, 2026, at 4:00 PM PST via email as a single PDF or by direct delivery, targeting final deliverables by Day 181 within a maximum project budget of $83,514. The District evaluates proposals out of 100 total points based on qualifications, deliverables, and cost effectiveness to select the most advantageous offer.
Scope of work
- Project kickoff meeting, methodology confirmation, and written data request
- Community profile and incident/service-demand data analysis
- Risk and vulnerability analysis and prioritized hazard ranking
- GIS-based mapping, spatial analysis, and map products
- Stakeholder engagement, interviews, workshops, and preliminary findings review
- Mitigation and CRR planning using the 5 Es framework
- Evaluation framework with performance measures and reassessment schedule
- Draft and final CRA and CRR reports and presentations
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Relevant experience and qualifications | 25 |
| Technical approach and methodology | 30 |
| Work plan and schedule | 15 |
| Deliverables and implementation value | 15 |
| Cost and cost effectiveness | 15 |
Minimum qualifications
- Demonstrated experience completing community risk assessments, standards of cover, CRR plans, or strategic risk analyses for fire/EMS agencies
- Demonstrated expertise in fire-service data, incident analysis, demographic/socioeconomic analysis, GIS, risk modeling, and stakeholder engagement
- Ability to perform onsite work in Ferndale, Washington as required
- Ability to complete the project within the proposed schedule and federal period of performance
- Capacity to comply with applicable federal grant and procurement requirements and District contractual requirements
- Not excluded, suspended, or debarred from participation in covered federal transactions
Documents to include with your response
- Signed cover letter
- Firm profile and contact information
- Project understanding and proposed methodology
- Detailed work plan and schedule
- Project team organization, key personnel roles, and resumes
- At least three comparable projects and references
- GIS/software/data approach and licensing limitations description
- Itemized fixed-fee cost proposal
- Identification of proposed subcontractors
- Conflict-of-interest disclosure and federal compliance representations
How to submit
- Method
- Email or hard copy delivery
- Instructions
- Electronic submissions preferred as a single PDF via email with subject Proposal – WCFD7-CRA-2026-01; hard copies delivered in sealed envelopes marked Proposal – WCFD7-CRA-2026-01 to Whatcom County Fire District 7, 5616 Third Ave, Ferndale, WA 98248.