What the buyer needs
AI summaryThe School District of Springfield R-12 seeks bids from onshore USA organizations to provide art supplies, including tempera cake sets with trays, watercolor brushes, pads, pencils, sharpeners, clay, and chalk. All offered equipment and supplies must be new, of current production, and delivered offsite with pricing including all packing, handling, and shipping charges FOB destination, freight prepaid and allowed. Bidders must submit all responses and pricing through the District's electronic bid system before the specified bid closing date and time. Any inquiries or requests for clarification must be submitted no later than November 20, 2026. Bid prices must remain valid for 90 days from bid closing and remain firm for the contract period if accepted.
Scope of work
- Annual inventory items and supplies without renewals
- Delivery FOB destination, freight prepaid and allowed
- Unloading shipments at the District dock or designated unloading site
- Provision of item photographs in jpeg format upon request
- Inside delivery, installation, and trash/debris removal when applicable
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest responsible bid meeting all mandatory specifications and requirements | Not specified |
| Price / Cost Evaluation | Not specified |
| Delivery | Not specified |
| Responsibility of the Bidder | Not specified |
Minimum qualifications
- Regularly and consistently engaged in providing services the same or similar to those requested
- Adequate financial resources or ability to obtain them during contract performance
- Ability to comply with required or proposed delivery or performance schedule
- Satisfactory past performance record and not rated less than satisfactory by the District
- Personnel authorized to work in the United States under federal and state immigration laws
- Compliance with laws regarding conducting business in the State of Missouri including licenses, permits, and taxes
Documents to include with your response
- Pricing completed and submitted in the electronic bid system
- Acknowledged Solicitation Addenda
- Deviations and Exceptions section (if applicable)
- Proposed subcontractors list and responsibilities (if applicable)
- Explanation of any debarment, suspension, or preclusion circumstances (if applicable)
How to submit
- Method
- Electronic via the District's electronic bid system
- Instructions
- Responses must be submitted through the District's electronic bid system prior to the closing date and time; retract option is available on the menu bar prior to closing.