What the buyer needs
AI summaryPinellas County seeks a single provider to deliver deferred compensation plan recordkeeping and administration services. The contractor will provide a proprietary capital preservation fund offering account alongside an open architecture investment offering, transitioning all plan assets at conversion pending liquidity restrictions. The county intends to contract directly with providers rather than agents or brokers, and eligibility is restricted to onshore United States organizations. Interested vendors must submit proposals electronically through OpenGov by December 3, 2026, at 3:00 pm. A non-mandatory pre-conference will take place on November 17, 2026, and all questions must be submitted via OpenGov by November 23, 2026. Phase 1 proposals will be evaluated on technical approach, qualifications, and past performance to identify the top two highest-ranked firms. These two finalists will advance to Phase 2 for standalone virtual presentations and portal demonstrations to determine the final award recommendation.
Scope of work
- Consolidate 457(b) Deferred Compensation Plan recordkeeping and administration services to a single provider
- Consolidate all plan assets to the single provider, pending liquidity restrictions
- Transition investment mapping to assume complete re-enrollment into age-appropriate target date funds
- Provide open architecture investment offerings and investment management services
- Provide managed account services
- Provide participant portal/website and administrative reporting capabilities
- Provide on-site employee education, support, and communication across the County
- Handle payroll transmission file integrations and participant account administrations
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Overall Cost to Pinellas County | 20 points |
| Phase 1 Evaluation Criteria 2 | 20 points |
| Prior Experience, References, Existing Requirements | 20 points |
| Phase 1 Evaluation Criteria 4 | 20 points |
| Phase 1 Evaluation Criteria 5 | 10 points |
| Phase 1 Evaluation Criteria 6 | 10 points |
| Phase 2: Proposer presentation describing experience, demonstration of recordkeeper portal/website, reporting, user experience, and administrative support | 25 points |
| Phase 2: Proposer presentation describing experience for the recordkeeper portal/website specific to the administrative side | 25 points |
| Phase 2: Presentation addressing transition/conversion timeline and communication strategy to all participants | 25 points |
| Phase 2: Presentation describing education plan to provide on-site education, support, and communication strategy | 25 points |
Minimum qualifications
- Affirmative answer to all minimum qualification questions in the attached vendor questionnaire items
- Registration with the Florida Division of Corporations (Sunbiz)
- Registration with and use of the E-Verify system
- Furnish a reference list of at least four (4) customers for whom similar services have been performed
- Compliance with County licensing requirements for regulated trades, if applicable
Documents to include with your response
- Contractor Acceptance Form
- OpenGov Electronic Pricing Proposal
- Proof of registration with Florida Division of Corporations
- Vendor Questionnaire responses (answering affirmative to minimum qualification questions)
- Completed RFP Questionnaire
- Price Page
- Foreign Countries of Concern Affidavit (upon award consideration)
- Common Carrier Attestation (upon award consideration)
- Human Trafficking Affidavit (upon award consideration)
- Certification Regarding Prohibition Against DEI (upon award consideration)
How to submit
- Method
- Electronic via the OpenGov procurement website
- Instructions
- Upload submittals via https://procurement.opengov.com/portal/pinellasfl in the Vendor Questionnaire section. PDF conversion from original is the preferred format. Submittals sent via email will not be considered.