What the buyer needs
AI summaryThe County of Westchester seeks a vendor to provide video conferencing system upgrade services and equipment, including a Cisco Board Pro 75 G3, a 36-month Cisco service term, wall mount kits, a Cisco Room Navigator table stand, lifting handles, and certified HDMI 2.1 cables. The selected contractor will perform work onsite in White Plains, New York, under a one-year contract term. Bidders must submit sealed bids containing the vendor name, bid number, and due date on the envelope to the Bureau of Purchase and Supplies before 2:00 PM on November 23, 2026. The buyer strictly prohibits emailed and faxed bids, and delivery time may serve as a factor in determining the winning bidder.
Scope of work
- Cisco Board Pro 75 G3 and 36-month service contract
- Cisco Board Pro 75 Wall Mount Kit and lifting handles
- Cisco Room Navigator Table Stand and 36-month service contract
- Cisco Active Stylus Pens and power cords
- Crestron USB-C and HDMI cables of various lengths
- Crestron wall plate transmitter and receiver extender over CATx
- Installation, configuration, testing, and mounting services
- Project management, just in time delivery, and system training
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Price | Not specified |
| Delivery time | Not specified |
Documents to include with your response
- Official Bid Form completed in its entirety
- Vendor Affirmation form signed
- Evidence of experience, ability and financial standing (if requested)
- Circulars, specification sheets or samples (if bidding deviations or equals)
- Proof of required insurance coverage
How to submit
- Method
- Sealed hard copy
- Instructions
- Submit in a separate sealed envelope addressed to County Purchasing Agent, County of Westchester Bureau of Purchase and Supplies, 148 Martine Avenue, Room 713, White Plains, NY 10601, endorsed with vendor name, address, bid number, and due date. Emailed and faxed bids are not permitted.