What the buyer needs
AI summaryThe County of Westchester seeks qualified vendors to provide a three-year email encryption software subscription covering 501 licenses from October 30, 2026, through October 29, 2029. Total pricing must remain firm across all three annual coverage periods and include all subscription, licensing, maintenance, and support costs. Eligibility requires bidders to be onshore in the United States and ready to present evidence of experience, ability, and financial standing upon request. Delivery time may also factor into award determinations. Bidders must submit sealed physical bids labeled with the vendor name, bid number, and due date to the Bureau of Purchase and Supplies in White Plains, New York, before 2:00 PM on November 24, 2026. The County prohibits emailed and faxed submissions.
Scope of work
- 501 licenses for Zix Email Encryption Advanced OpenText Part#: 5EB0003-A-500-cust (Coverage Term: 10/30/2026 - 10/29/2027)
- 501 licenses for Zix Email Encryption Advanced OpenText Part#: 5EB0003-A-500-cust (Coverage Term: 10/30/2027 - 10/29/2028)
- 501 licenses for Zix Email Encryption Advanced OpenText Part#: 5EB0003-A-500-cust (Coverage Term: 10/30/2028 - 10/29/2029)
- Applicable subscription, licensing, maintenance, and support costs
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Delivery time | Not specified |
Minimum qualifications
- Evidence of experience, ability and financial standing if requested
Documents to include with your response
- Completed and signed official bid form returned in its entirety
- Pricing for each annual coverage period
- Explanation, circulars, specification sheets, or samples if offering equivalent or deviating from brand specified
- Certificate required by New York State General Business Law, Section 130 filed with County Clerk if unincorporated using a trade name
- Electronic Funds Transfer (EFT) authorization form upon award if not already enrolled
- Certificate of Insurance showing adequate limits for Workmen's Compensation, Automobile and General Liability upon contract signing
How to submit
- Method
- Sealed hard copy
- Instructions
- Must be in a separate sealed envelope addressed to the County Purchasing Agent, County of Westchester Bureau of Purchase and Supplies, 148 Martine Avenue, Room 713, White Plains, NY 10601. Envelope must endorse vendor name, address, bid number, and bid opening date and time. Emailed and faxed bids are not permitted.