What the buyer needs
AI summaryThe Village of Medina requests proposals from qualified onshore US firms to design, fabricate, and install a downtown wayfinding signage system under its NY Forward award. The scope includes assessing existing signage, creating a wayfinding location plan, and fabricating and installing elements such as vehicular directional signs, light pole banners, parking signs, kiosks, and pedestrian signs. Firms must submit a sequential proposal featuring a submittal letter, staffing details, project approach, project experience, and a proposed budget with a not-to-exceed fee. The evaluation reviews project approach, firm experience and capacity, key personnel qualifications, and the overall response and cost proposal. All questions are due no later than November 16, 2026. Final proposals must be submitted by December 3, 2026.
Scope of work
- Participation in a project initiation meeting and establishment of a file-sharing platform
- Development of draft branding design, wayfinding style, location plan, and signage themes
- Preparation and submission of final designs and location plans for Village Board and DOS approval
- Preparation and acquisition of all required permit and approval applications
- Fabrication and installation of directional signs, gateway signs, interpretive signs, and information kiosks
- Punch list completion, final project reporting, and submittal of digital signage templates and specifications
- M/WBE and SDVOB outreach, utilization tracking, and monthly compliance reporting
- Preparation of semi-annual project status reports and a Final Project Summary Report
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Understanding of Project Goals and Approach | Not specified |
| Experience and Capacity of the Consultant/Project Team | Not specified |
| Qualifications of the Key Personnel | Not specified |
| Overall Response and Cost Proposal | Not specified |
Minimum qualifications
- Demonstrated recent relevant experience in similar projects, including public infrastructure and public realm enhancements
- Experience with state or government funded projects
- Successful completion of projects of similar size, scope, and complexity
- A minimum of three professional references for similar project work completed within the past 5 years
Documents to include with your response
- Letter of submittal
- Team profile and qualifications including organizational chart and resumes for key personnel
- Detailed scope of work and work program with task narratives, milestones, deliverables, and timeframes
- Proposed budget including not-to-exceed fee, fee breakdown by task/consultant, reimbursables breakdown, and optional fees
- Project experience description
- Minimum of two representative work samples similar to the work requested
- Minimum of three professional references from the past 5 years
- M/WBE utilization plan
- Non-Collusive Bidding Certificate
How to submit
- Method
- Hard copy and email
- Instructions
- Submissions must include three (3) hard copies and one electronic version (.pdf format) delivered to Deborah L. Padoleski, Mayor, 119 Park Avenue, Medina, New York 14103.