What the buyer needs
AI summaryThe Housing Authority of the City of Hoboken seeks proposals from qualified fee accountants to provide comprehensive fee accounting services for a 12-month period running from January 1, 2027, to December 31, 2027. The selected contractor will handle budgeting, year-end reporting, audit-ready work papers, HUD Financial Data Schedule preparation and REAC submission, operating reserve analysis, and guidance on public housing best practices. Eligible onshore United States organizations must submit one original and one electronic PDF copy in a clearly marked sealed envelope to the Executive Director by 11:00 a.m. on November 30, 2026. A committee will evaluate submissions based on experience, pricing, staff qualifications, references, required document submissions, and minority or women-owned business status.
Scope of work
- Budgeting and year-end reporting to HUD/REAC
- Work papers for independent auditors
- Financial statements for monthly board reporting
- Monthly closing entries and expense allocation
- Monthly bank reconciliations
- Submission of the monthly VMS into HUD/REAC
- Maintenance of a general ledger of authority activity
- Preparation and submission of HUD-required Financial Data Schedule
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Experience | 35 points maximum |
| Price | 25 points maximum |
| Qualifications | 15 points maximum |
| References | 10 points maximum |
| Submissions | 10 points maximum |
| Minority business enterprise and/or women owned business | 5 points maximum |
Minimum qualifications
- Experience working with HUD/Public Housing Authorities (PHA)
- Experience as a fee accountant with a minimum of 5 years of governmental authorities and public agencies
- Thorough knowledge of local public contracts law and federal procurement requirements
- Demonstrated relevant experience in HUD accounting and financial management procedures regarding operating budgets, grant applications, Section 8, RAD, and Section 18 Demolition/Disposition
Documents to include with your response
- Letter of Interest
- Organization Description
- Project Experience
- References
- Resumes of Key Personnel
- Certificate of Insurance
- Price Proposal Sheet
- New Jersey Business Registration Certificate
- Statement of Ownership
- Non-Collusion Affidavit and Non-Debarment Affidavit
How to submit
- Method
- Sealed hard copy and electronic copy
- Instructions
- Submit one (1) original and one (1) electronic (PDF) copy properly sealed and labeled to Marc A. Recko, Executive Director, Housing Authority of the City of Hoboken, 400 Harrison Street, Hoboken, NJ 07030. Identify at lower left hand corner of package 'Fee Accounting Services'.