What the buyer needs
AI summaryThe Housing Authority of the City of Brownsville seeks a contractor to deliver consulting services to develop a five-year strategic plan for 2028 through 2032 and conduct an agency-wide organizational assessment. The contractor will evaluate existing organizational structures, workflows, staffing levels, reporting relationships, and operational functions across all agency departments to make recommendations for current and future operational efficiency. Only onshore United States organizations are eligible to bid, and performance of the work will take place offsite. Proposers must separate submittal documents using numbered index dividers and include a Form of Proposal, Form HUD-5369-C, a Profile of Firm Form, and a Proposal Fee Sheet. Questions are due no later than November 25, 2026, and the resulting contract will run for three years with negotiated fees.
Scope of work
- Conduct a detailed examination of Agency organizational structure and functions
- Conduct interviews with staff and external stakeholders, including residents
- Identify existing organizational priorities and evaluate Agency goals and objectives
- Assess reporting relationships, span of control, staff authority, and staffing levels
- Assess resource efficiency, resource deficiency, or redundancy
- Assess job descriptions and organizational chart and conduct a formal SWOT analysis
- Review operational functions and workflow processes across all agency areas
- Deliver a Draft Report with Executive Summary and ten copies of the Final Report plus electronic format
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| The PROPOSED COSTS the proposer proposes to charge | 30 points |
| The PROPOSED SERVICES factor description based on the AGENCY'S REQUIREMENT | 10 points |
| Evaluation Factor No. 3 | 10 points |
| The MANAGEMENT PLAN (including the ability to provide the services detailed herein) | 10 points |
| The proposer's DEMONSTRATED EXPERIENCE and DEMONSTRATED SUCCESSFUL PAST PERFORMANCE, including EXPERIENCE and PAST PERFORMANCE with HUD projects | 30 points |
| OVERALL NEATNESS, ORGANIZATION, FORMAT AND APPEARANCE OF THE PROPOSAL SUBMITTED | 10 points |
| SECTION 3 BUSINESS PREFERENCE PARTICIPATION | 15 points |
Minimum qualifications
- Qualified, licensed and insured consulting firms
- Demonstrated experience in performing similar contract work substantially similar to that required
- Demonstrated successful past performance of contract work substantially similar to that required as verified by reference checks
- Experience and past performance with HUD projects
- Applicable business license allowing entity to provide services within the City of Brownsville, Cameron County, or State of Texas
Documents to include with your response
- Form of Proposal (Attachment A / Tab 1)
- Form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract (Attachment B / Tab 2)
- Profile of Firm Form (Attachment C / Tab 3)
- Proposed Services documentation (Tab 4)
- Managerial Capacity/Financial Viability documentation (Tab 5)
- Client Information / Listing of former clients (Tab 6)
- Equal Employment Opportunity / Supplier Diversity policy (Tab 7)
- Subcontractor/Joint Venture Information (Optional / Tab 8)
- Section 3 Business Preference Documentation (Optional / Tab 9)
- Proposal Fee Sheet / Pricing Items
How to submit
- Method
- Electronic via the Housing Marketplace Agency website
- Instructions
- Submitted online at https://ha.internationaleprocurement.com. Hard copies will not be accepted. Proposals must be separated by numbered index dividers corresponding to specified tabs.