What the buyer needs
AI summaryMadison County seeks proposals for comprehensive healthcare services at the Madison County Sheriff’s Office Correctional Facility for a one-year contract term. The selected vendor must provide medical provider services, psychiatric services, and billing and pharmacy management, alongside weekly nursing shift coverage, mobile laboratory, radiology, and necessary equipment. Eligibility requires bidders to demonstrate proof of capacity and be onshore within the United States. Vendors must submit proposals divided into Part I Technical Submittal and Part II Cost Submittal, completed in ink or machine produced. Proposals may be delivered electronically via email or by hard copy to the Division of Purchasing by 9:00 a.m. on December 11, 2026. The deadline to submit written questions is 9:00 a.m. on December 2, 2026. Madison County evaluates responsive proposals using a best-value, 100-point composite scoring model. Evaluation criteria award up to 50 points for qualifications, experience, and references, 40 points for fees, and 10 points for miscellaneous factors.
Scope of work
- Management oversight for nursing services, psychiatric services, and billing/pharmacy services
- Mobile laboratory and radiology services, including supplying needed equipment
- One Health Services Administrator (RN) Monday through Friday day shifts
- One LPN Monday through Friday day shifts
- One RN Saturday and Sunday day shifts
- One RN Monday through Sunday evening shifts
- Up to 4 hours per week of psychiatric services via psychiatrist, PA, or NP in person or telehealth
- Processing and review of all healthcare claims and pharmacy invoices, including billing other counties for housed inmates
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications, experience, references | 50 points |
| Fee | 40 points |
| Miscellaneous, including exceptions/deviations | 10 points |
Minimum qualifications
- Capacity and ability to successfully complete the requirements of the solicitation
- Sufficient personnel, assets, and financial resources to provide the services successfully
- Implementation of a written policy addressing sexual harassment prevention meeting NYS Labor Law section 201-g and provision of annual training
- No default or failure to settle due bills under previous contracts with the County
- Absence of conflicts of interest or collusion
Documents to include with your response
- Table of Contents, Cover Page, and Cover Letter
- Request for Proposal - SIGNED
- Iran Divestment Act certification - SIGNED and notarized
- Executive Summary / Narrative Summary
- Company Profile and Firm/Individual Information
- Project Approach and Qualifications
- Organizational Chart and Resumes
- Relevant Past and Present Performance project lists
- Proposal Signature Page
- Signature/Non-Collusive Statement (Deviations noted if applicable)
How to submit
- Method
- Electronic via email (preferred) or sealed hard copy
- Instructions
- Send to [email protected] or mail 1 copy of Part I and II to Madison County Purchasing Division, Wampsville, NY. Maximum upload size 30 MB. Complete in ink or machine produced; pencil disqualified. Submitted in two parts: Part I Technical, Part II Cost with at least one original signature.