What the buyer needs
AI summaryInternational Community School requests proposals from qualified service providers to deliver comprehensive custodial services for the SY27/28 school year. The required scope includes routine trash and recycling removal, wiping furniture and equipment, dusting high surfaces, cleaning high-touch areas, vacuuming carpets, mopping floors, cleaning and disinfecting bathrooms and fixtures, restocking paper and soap dispensers, sanitizing drinking fountains, cleaning cafeteria tables and floors after meals, collecting exterior trash, and performing summer floor stripping, waxing, and deep cleaning. Eligible bidders must demonstrate a proven history of providing quality custodial services to schools in Georgia, supply US-based onshore personnel, maintain liability insurance, and ensure all staff complete GAPS background checks. Interested providers must submit written questions and clarification requests to [email protected] by 5:00 pm on December 11, 2026, following an optional pre-bid meeting on December 7, 2026. Proposals are due by 5:00 pm on January 14, 2027, with the subject line "Custodial Proposal" and must contain an introduction, pricing with exclusions and terms, and three school references. The school will evaluate proposals based on proposal quality, a panel interview, reference checks, relevant experience, the operational plan, and cost.
Scope of work
- Regular night cleaning 5 times per week between 7pm and 6am for classrooms, restrooms, admin spaces, hallways, entrances, and staff lounge
- Day porter services from 7:30am to 5:30pm each instructional day (180 days per school year)
- Emptying trash and recycling and placing in proper outdoor receptacles
- Wiping furniture and equipment and cleaning high-touch surfaces, windows, and sills
- Vacuuming carpets, mopping hard floors, and cleaning/disinfecting bathroom sinks, commodes, and fixtures
- Cleaning tables and floors after breakfast, between lunches, and after the last lunch
- Summer floor stripping and waxing and summer deep clean of classrooms, staff lounge, and cafeteria
- Bi-annual rug cleaning, bi-annual playground disinfectant, and disinfection during peak illness season
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Cost | 30 points |
| Experience | 20 points |
| Service Capability | 20 points |
| Reference Check | 15 points |
| Panel Interview: Attendees & Content | 10 points |
| Proposal: Formatting & Content | 5 points |
Minimum qualifications
- Proven history of providing quality custodial services to schools in the State of Georgia
- All team members must complete a GAPS background check prior to entering campus
- Staff free from felonies under 10 years old, child endangerment, domestic violence, sexual offense charges, or recent misdemeanors
Documents to include with your response
- Introduction highlighting company experience and/or qualifications
- Scope of Services Summary including custodial services and staffing plan
- Pricing clarifying one-time vs recurring costs, assumptions/exclusions, and payment terms
- References: 3 references including school name, direct contact details, and nature of services provided
How to submit
- Method
- Instructions
- Submit proposal via email to Lexie Linger, Director of Operations and Finance, with the subject line 'Custodial Proposal'; maximum length of 10 pages.
