What the buyer needs
AI summaryThe Guam International Airport Authority seeks proposals from United States organizations to deliver an employee self-service, timekeeping, and attendance system. The scope of work includes data migration, system configuration, testing, implementation, deployment, and final installation support. The contractor must also program and test the system on-site, provide at least five days of on-site operations and maintenance training, and deliver technical support and train-the-trainer instruction within five days of installation. Ongoing duties include dedicated remote troubleshooting and account support operating continuously within the GMT +10 time zone. Eligible offerors may submit proposals digitally through email or online for a five-year contract term. Interested vendors must submit all inquiries no later than November 16, 2026.
Scope of work
- Implementation of an Employee Self-Service (ESS) and Timekeeping & Attendance System
- On-site programming and testing to ensure system functions properly
- Minimum of five days of onsite training for ongoing operations, maintenance, and commissioning
- Provision of system administration, technical support, end-user training, and train-the-trainer training
- Provision of electronic or digital Operating and Maintenance manuals
- Provision of new hardware and software free of errors
- Provision of software updates and required update training free of charge
- Dedicated account support services including remote troubleshooting in the GMT +10 time zone
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Technical training and education, general experience, specific experience in providing the required services, and qualifications and abilities of key personnel proposed | 30 points |
| The plan for performing the required work | 20 points |
| Evaluation factor 3 | 15 points |
| Evaluation factor 4 | 15 points |
| Evaluation factor 5 | 10 points |
| Demonstrated ability to meet schedules or deadlines | 10 points |
Minimum qualifications
- Evidence of license authorizing the Offeror to provide the solicited services in Guam at the time of contract signing
- Substantially performed similar contracts in scope, size, and discipline as Prime and/or Principal Contractor within the last five years
- Established and implemented an Affirmative Action Plan
- Ability for awardee employees to obtain required SIDA badges, pass background checks, and complete security training
Documents to include with your response
- Transmittal letter signed by authorized individual
- Acknowledgement of Receipt Form for RFP and all issued Addenda
- Affidavit Disclosing Ownership, Influence, Commissions and Conflict of Interest
- Affidavit Regarding Non-Collusion
- Affidavit Regarding No Gratuities or Kickbacks
- Affidavit Regarding Contingent Fees
- Affidavit Regarding Ethical Standards
- Declaration RE Compliance with U.S. DOL Wage Determination and applicable wage determination
- Title VI Solicitation Notice and Compliance Clauses documents
- Local Procurement Preference Application and/or Women-Owned Business Procurement Preference Application (if applicable)
How to submit
- Method
- Hand delivery or mail in a sealed package
- Instructions
- Submit one original (stamped original), five copies, and one electronic file (.pdf format) on a USB flash drive or compact disc to the GIAA Administration Office, 3rd Floor, 355 Chalan Pasaheru, Tamuning, Guam 96931 or P.O. Box 8770, Tamuning, Guam 96931. The outside of the sealed package must state the Offeror name, address, RFP number, and RFP name.