What the buyer needs
AI summaryThe University of Oregon, on behalf of Information Services, seeks a scalable remote digital proctoring solution to supplement its in-person proctoring model. The platform must integrate directly with Canvas LMS via LTI, offer round-the-clock technical support, support various devices including Windows, Mac, Chromebooks, and tablets, provide flexible identity verification methods, and allow 360-degree room scanning. Only onshore United States organizations are eligible to submit quotes. Vendors will perform work offsite at their own premises. Bidders must submit quotes by November 18, 2026, at 5:00 PM Pacific Standard Time.
Scope of work
- Direct Canvas LMS integration via LTI without a separate login
- Lockdown capabilities via browser plugin or downloadable browser
- 24/7 technical support and proctoring availability for students across time zones
- Instructor and administrator dashboards summarizing flagged incidents, exam completion, and usage
- Compatibility with Windows, Mac, Chromebooks, and tablets
- FERPA, Section 508, and WCAG 2.1 AA digital accessibility and data security compliance
- Adherence to mandatory data ownership, retention, export, and secure deletion requirements
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Price | Not specified |
Minimum qualifications
- Submission of a current SOC 2 audit report, current ISO 27001 Certification with backup report, or completed HECVAT assessment
- Compliance with WCAG 2.1 AA and Section 508 (2018 Revision) standards
- Compliance with FERPA rules and regulations
Documents to include with your response
- Experience description, company qualifications, technical competence, and client references
- Goods and Services Offered description
- Implementation timeline
- Accessibility description and completed Voluntary Product Accessibility Template (VPAT)
- Written description of security and data protection protocols
- Current SOC 2 audit report, ISO 27001 Certification with backup report, or completed HECVAT assessment
- Copies of all end user agreements, terms of service, and privacy policies
- Itemized Budget/Price Proposal
- Proposed modifications to terms and conditions, if any
How to submit
- Method
- Electronic via the agency portal
- Instructions
- Submit via https://pcs.uoregon.edu/content/business-opportunities by clicking Submit a Proposal (https://apps.ideal-logic.com/uopcs). Formatted in MS Word, Excel, or PDF. Subject line must state PROPOSAL with RFQ Title, RFQ Number, and Closing Date and Time. No embedded images or documents.