What the buyer needs
AI summaryThe buyer seeks a vendor to redesign, develop, host, and support its website using the WordPress content management system. The scope includes mobile-responsive UX and visual design meeting WCAG 2.1 Level AA, content strategy and migration, site search, embedded forms, technical SEO, analytics, staff training, and ongoing post-launch maintenance without vendor lock-in. Only onshore USA organizations are eligible to bid, and work will be performed offsite. Written questions are due December 7, 2026, and proposals must be submitted by email as a single PDF by 10:00 a.m. Eastern Time, with the solicitation listing both November 30, 2026, and January 4, 2027, as due dates. The buyer will evaluate proposals on criteria including relevant experience and nonprofit portfolio (25%) and cost and overall value (20%), and may invite finalists to an interview or demonstration. Deliverables must be completed and accepted by June 30, 2027, and proposals must itemize one-time project costs separately from recurring hosting, maintenance, and support costs.
Scope of work
- Discovery phase including stakeholder meetings, content inventory, and analytics review
- Information architecture, site map, and navigation structure development
- User experience and visual design meeting WCAG 2.1 Level AA
- Content strategy, development, and migration of pages, posts, and images
- CMS development with site search, embedded forms, and SEO
- Secure hosting, performance optimization, backups, and analytics configuration
- Staff training, documentation, testing, and website launch
- Post-launch ongoing maintenance and support plan
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Relevant experience and portfolio, including nonprofit work | 25% |
| Approach, content strategy, and collaboration | 20% |
| Ownership, no vendor lock-in, and ease of maintenance | 15% |
| Cost and overall value | 20% |
| Hosting, support, and training | 10% |
| References | 10% |
Minimum qualifications
- Onshore USA organization only
- At least three examples of similar websites, preferably for nonprofits
- Three client references, preferably nonprofits
Documents to include with your response
- Firm overview and primary point of contact
- Project team bios and subcontracting disclosure
- Relevant experience and portfolio with at least three examples
- Approach, methodology, content strategy, testing, and launch plans
- Proposed platform, hosting, maintenance, support, and training plans
- Project timeline with major phases and milestones
- Itemized pricing and payment schedule
- Three client references
- Sample contract or terms of service
- Ownership and exit terms confirmation
How to submit
- Method
- Instructions
- Submit proposals by email as a single PDF organized using the 16 required sections.