What the buyer needs
AI summaryA government authority in Los Altos Hills, CA seeks a vendor to provide onsite project and construction management support services for a three-year contract term. The selected vendor will provide onsite construction management, observe contractor performance, monitor contract compliance, and handle construction administration, project controls, safety monitoring, campus logistics, and quality control coordination. The vendor must also coordinate with contractors on staging, deliveries, utility tie-ins, shutdowns, access, and campus operational requirements to minimize conflicts with ongoing campus activities. Additionally, the vendor will conduct pre-punch walks and develop, maintain, and manage rolling punch lists through completion. Only onshore USA organizations are eligible to bid, and responses can be submitted digitally via email or online. A mandatory pre-proposal conference will take place on November 30, 2026, and all questions must be submitted by December 02, 2026.
Scope of work
- Project management, preconstruction, bidding and procurement support, and construction management.
- Project controls, financial and schedule management, and independent cost estimates (ICEs).
- On-site construction management, contractor coordination, and Inspector of Record (IOR) / Special Inspection scheduling.
- Monitoring and tracking DIR certified payroll submittals and PLA compliance documentation.
- Budget Cost Reporting in BMET with weekly updates to projections and variance reporting.
- Project and program reporting for Board Meetings, District, and College Committee meetings.
- Closeout and turnover, including O&M manuals, warranties, staff training, and final DSA certification tracking.
- Delivering complete PMIS digital archives (including Procore data backups), BIM record models, and as-built drawings.
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Company Background & Experience (Section 6.2) | 5 Points |
| Relevant Experience and Qualifications (Section 6.3) | 20 Points |
| Form 7 - Essential Minimum Qualifications | Pass/Fail |
Minimum qualifications
- Meet Essential Minimum Qualifications in Form 7 (Pass/Fail).
- Registered with the California Department of Industrial Relations (DIR) if applicable.
- Provide three (3) current Owner Representative references from public agencies for similar size and scope services.
- At least two (2) references must be for projects where proposed Key Personnel provided services.
- Experience with public agency bond programs (community college, university, or K-12), DSA projects, and Procore-based program controls.
Documents to include with your response
- Proposal (including any exhibits and appendices)
- Work product samples (per Section 5.5)
- Form 1 - Proposal Certification
- Form 2 - Statement of Non-Collusion
- Form 3 - Declaration of Non-Discrimination
- Form 4 - W-9 Form
- Form 5 - Proposer References and Statement of Experience
- Form 6 - Consultant Pricing Proposal
- Form 7 - Essential Minimum Qualifications
- Exceptions to Exhibit A (if any)
How to submit
- Method
- Electronic via PlanetBids
- Instructions
- Submit electronically through PlanetBids (https://pbsystem.planetbids.com/portal/24809/portal-home); paper submittals not accepted. Maximum 35 pages excluding required forms, resumes (1-page limit), and work samples.
