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OpenSolicitation AHS-2025-3798

Master Data Management Solution, Architecture Design, and Client Registry Migration

Buyer
Health Shared Services Provincial Health Corporation
Place of performance
Offsite
Submission deadline
Jan 7, 2027

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What the buyer needs

AI summary

The buyer needs a vendor to provide a master data management solution to remediate duplicate master records, separate mixed role or person data, and realign provider-location relationships. The vendor must also develop logical and technical solution architectures covering application, data, integration, security, and infrastructure, and execute a client registry data migration plan. That migration plan requires data mapping, validation, reconciliation, and support for any required custom development. Only onshore bidders in Canada are eligible to apply, and the selected vendor will perform the work offsite. Applicants can submit their responses digitally via email or online, and they must submit all questions no later than December 04, 2026. The contract period will last for one year, and the buyer is looking for proposals.

Scope of work

  • Provide a Master Data Management (MDM) solution
  • Identify and validate duplicate master records for remediation actions
  • Update and realign provider-location relationships
  • Separate data from multiple roles or persons on existing records
  • Develop logical and technical solution architecture and detailed design
  • Develop and execute a client registry data migration plan
  • Provide training, education, and post-warranty service and support

How proposals are evaluated

CriterionWeight / scoring
Stage I - Mandatory RequirementsNot specified
Stage II - Technical EvaluationNot specified
Stage III - Due Diligence and ValidationNot specified
Stage IV - Financial Evaluation (Total Cost of Ownership)Not specified

Documents to include with your response

  • Appendix 1 - Submission Checklist
  • Appendix 2.1 - Section 1.1 - Proponent Information Form & References
  • Appendix 2.1 - Section 1.2 - Mandatory Requirements
  • Appendix 2.2 - Technical Response Workbook
  • Appendix 3.1 - Financial Requirements Summary
  • Appendix 3.2 - Financial Response Workbook
  • Appendix 4 - Proponent Declaration
  • Appendix 5 - Statement of Full Disclosure and Conflict of Interest Declaration
  • Appendix 6 - Vendor RFP Questions Form
  • Appendix 7 - Non-Disclosure

How to submit

Method
Digital submission via Email or Online
Instructions
All actual pricing details must only be provided on Appendix 3.2 - Financial Response Workbook.