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OpenSolicitation 131629

West Region Department of Veterans Services Offices Physical Security Improvements

Buyer
Virginia Department of Veterans Services
Place of performance
Big Stone Gap Benefit Office (Big Stone Gap, VA), Danville Benefit Office (Danville, VA), and Staunton Benefit Office (Staunton, VA)
Submission deadline
Dec 21, 2026

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What the buyer needs

AI summary

The Virginia Department of Veterans Services seeks a contractor to provide onsite physical security improvements for its West Region offices. The contractor must supply all labor, materials, equipment, and supervision to install an administrative lobby window and a heavy-duty commercial interior lobby door with self-closing hinges designed to resist forced entry and high-impact attacks. Eligibility is limited to onshore U.S. organizations, and the solicitation is a Small Business Set-Aside for Award Priority requiring certification from the Department of Small Business and Supplier Diversity by the bid due date. The agency will hold an optional pre-bid teleconference on November 24, 2026, and requires written questions via email to Procurement Officer Joshua Strick by December 9, 2026. Bids are due by December 21, 2026, at 5:00 PM EST. The contract period runs upon award through August 31, 2026, and the agency has not specified a budget.

Scope of work

  • Provide all labor, materials, equipment, and supervision for physical security enhancements.
  • Supply and install heavy-duty commercial interior lobby door with self-closing hinges.
  • Fit interior lobby door with a commercial-grade cipher lock.
  • Interface electronic locking mechanisms with existing building fire panels to fail-safe.
  • Supply and install security-rated administrative transaction window meeting ASTM F1233 Class 1.
  • Install tempered glass, baffled speak-thru, and document slots for the administrative window.
  • Perform installations at Big Stone Gap, Danville, and Staunton Benefit Offices.

How proposals are evaluated

CriterionWeight / scoring
Lowest responsive and responsible bidderNot specified

Minimum qualifications

  • Active Class A Contractor's License issued by Virginia DPOR.
  • Active Electronic Security Business License issued by Virginia DCJS.
  • All field technicians must be individually DCJS-registered.
  • Conduct a mandatory physical site visit at each facility within target bidding lot.
  • Registered in eVA and authorized to transact business in Virginia.
  • Register and participate in the E-Verify program.

Documents to include with your response

  • Signed IFB cover page
  • Proof of DPOR Class A Contractor's License and DCJS Security License
  • Pricing Schedule (Section X)
  • Small Business Subcontracting Plan (Appendix A)
  • Vendor Data Sheet with at least 3 references (Appendix B)
  • State Corporation Commission Form (Appendix C)

How to submit

Method
Electronic via eVA
Instructions
All applicants must be registered in eVA. Submit electronic response, pricing schedule, and required forms through eVA before the closing deadline.
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