What the buyer needs
AI summaryThe City of Union City seeks proposals for auditing services from January 1, 2026, through December 31, 2026. The selected vendor will examine books and financial records, audit transactions, supervise clerical employees, compile financial statements, conduct field visits, and prepare detailed auditing reports with findings and recommendations. Eligible candidates must be U.S.-based organizations with significant experience in New Jersey public sector auditing, all applicable licenses, and New Jersey business registration. Proposers must also comply with Affirmative Action requirements and submit ownership, Iran investment, and Russia or Belarus non-involvement disclosures. The City will evaluate proposals based on experience, references, and cost competitiveness. Interested firms must submit one original and two copies of their sealed proposal on white 8.5 by 11 inch paper to 3715 Palisade Avenue by 10:15 a.m. on November 21, 2025.
Scope of work
- Making routine investigations, examinations, and audits of books and financial records and preparing reports
- Auditing of varied financial transactions and records in accordance with regulations and accounting procedures
- Assigning and supervising the work of clerical employees
- Compiling financial and other statements and reports using basic data
- Periodic reviews of financial transactions supplemented by field visits to verify accounting and fiscal practices
- Preparing detailed auditing and accounting reports containing findings, conclusions, and recommendations
- Maintaining essential records and files
- Providing monthly billing statements detailing contract amounts, amendments, billed amounts, and remaining unbilled funds
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications of the individuals who will perform the tasks and the amounts of their respective participation | Not specified |
| Experience and references | Not specified |
| Ability to perform the task in a timely fashion, including staffing and familiarity with the subject matter | Not specified |
| Cost competitiveness | Not specified |
Minimum qualifications
- Significant experience in New Jersey public sector auditing as determined by the City
- Maintain all applicable licenses
- Proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57)
- Comply with Affirmative Action requirements under N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.
- At least four (4) references, three (3) of which must have knowledge of service to a public entity
Documents to include with your response
- Statement of Ownership Disclosure
- Disclosure of Investment Activities in Iran Form
- Certification of Non-Involvement in Prohibited Activities in Russia or Belarus
- Business Registration Certificate
- Statement Concerning Ethics Complaints
- Cost details including hourly rates, time estimates, expenses, and not-to-exceed amount
- Firm information, areas of practice, and accountant education, experience, and qualifications
- At least four (4) references and examples of success servicing public entities
- Affirmative Action / Equal Employment Opportunity compliance documentation (after notification of award)
How to submit
- Method
- Sealed hard copy
- Instructions
- Submit one original and two (2) copies on white 8 1/2" x 11" paper to Hilda I. Rosario, City Clerk, City of Union City, 3715 Palisade Avenue, Union City, New Jersey 07087.